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Job Description: Administrative Assistant, Report CoordinatorDepartment: Asset Inspection
. O" B. [, U! Q6 w7 g4 ]Last update: November 17, 2006Reports to: Department Manager
% \) j+ ^9 z( ~9 |+ TPosition classification: Non-Exempt& z( ^, A8 U# p0 [# _8 f' T
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Job Summary:3 t+ z! U/ ~0 ^) B8 b
Provides administrative support to the Asset Inspection department by performing a variety of tasks specific to the NDT testing, reporting function. This involves occasional travel to the job site.
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" e1 B& ]% k0 ?$ {7 |! vEssential Duties and Responsibilities:- r. Q o- s8 _: k1 u
· Coordinates various NDT reporting by performing data entry, compiling reports and surveys, report preparation, distribution and submission.
. N8 r2 `6 Y2 K; I( l f· Reviews field drawings and inspection reports for accuracy and completeness.
5 u! s; `. H5 w# t8 t· Provides technicians with required reports and assistance with report preparation.
: _: J) \! [# B, [- ?' m· Manages report database.. S, x# \9 s* F8 h
· Tracks purchase orders and matches with work orders.3 |# y8 x$ f+ @3 `
· Organizes and files electronic and hard copy media files.+ \$ p$ `, I+ u6 T- _( f
· Provides backup support to other members of the department.
) }" S/ Y7 j- P" X9 K! C# s· Other duties may be assigned as deemed necessary.
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Knowledge and Skills:; A* @7 m( L$ w- E( j4 l
2 - 3 years of related office experience. Intermediate computer skills and working knowledge of MS Word, Excel and email required. Previous data entry experience and familiarity with Microsoft Access an asset.7 s6 I+ c4 z/ z& U
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Certificate or Diploma in Office or Business Administration would be an asset.5 J. I( Z" E" r$ x, H! k q% C% z
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Excellent communication, inter-personal and organizational skills and the ability to work in a self directed manner is a must. Must have proven multi-tasking, problem solving and prioritizing skills with a commitment to accuracy and attention to detail. |
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