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Internal Position Posting
8 V- w( j; f; h Y/ XJob Title: Admin Asst-Maintenance
7 c- H: H& Y- }' FPosted Date: 10/14/2009
1 e/ E/ F T% g, I H; c, V2 lClosing Date: 10/28/2009 , l$ j$ O, ^# X& b) E: M( ^) j
Location: Fort McMurray
/ X+ F9 g5 I1 a! U' ~9 Y8 l9 M+ WFull/Part Time: Full-Time
8 b. O+ C- C) s" { z7 s. d! FRegular/Temporary: Regular 4 S% e9 |$ s! S1 E4 t: Q
Job Duties / Responsibilities
6 A) P( t4 n2 o, y) n; M5 V8 ^• Preparation of meeting agendas and taking minutes as required.( W8 K& N+ p* G3 ~
• Preparation (formatting, compilation) of Monthly reports/Warehouse management (BW) monthly reports.- A$ a, w7 [/ @9 M# C
• SAP match reporting and monthly management
; i, @2 v4 W* o8 a• Responsible for coordination and organization of office needs and supplies.
5 ]7 ~7 l# m$ I( m8 G7 N• Organization of company functions/luncheons as required.' H& t; o/ p" k& M) o; ?
• Coordinate network ID / requests for new hires, internal orientations.
% p1 b# K5 {2 }# Y- ` y' [0 j• Train new Visa card holders ¿ Visa Administrator.
7 L( K) X( ^+ D2 L• Preparation of Monthly Visa Statements.# c+ ]$ d+ X! h# D
• Order business cards as required.
# d+ w4 F& ~$ z1 Y) |" Z• Maintain contact list, employee files (including expenses)* E+ d1 p+ _" c2 W2 T2 z8 g3 V. e
• Prepare travel approvals, books accommodations / meeting rooms / luncheons.' C# u# C& s! C1 K6 x. z
• General filing, phones, mail distribution incoming / outgoing, mail shipping & receiving / distribution of material, courier tracking. _3 F; L% g. W3 `: @5 \
• Vacation relief for other administrative staff." @3 P) l- ?' ? K+ q2 a
• Preparation, organization and record keeper for Maintenance Department training k% {) c+ T7 Z3 I/ }
, }0 R4 T! F" r+ R5 O2 S8 N
* ]2 [4 z9 j; iEducation / Experience/ z/ E0 S$ k$ t/ T
• Grade 12 or equivalent! @1 o, o) T" n3 K" A* j- U' h; Y
• Proficient in Microsoft Office Products (Word, Excel, PowerPoint and Calendar)
; O8 y) ]* c7 r- H* m2 ~" G• 3-5 years of related administrative experience
' z$ h7 q$ t% U* R1 }" Q• Keyboarding Skills ¿ 50 w.p.m or greater3 G% [; M# @+ T/ z4 l; D
• A high level of discretion, confidentiality, and reliability is essential. 6 U. S) C" Q1 F3 b% w
• Attention to detail is required. / ]+ r* m: ^ @4 U! f/ q2 F
• High level of customer service skills is a must.
9 R" O; B" t1 `* i$ s+ D• Good planning and co-ordination skills.
- D( j5 e/ W1 o1 ^1 E# S9 i• Shorthand/Word processing skills.
9 L+ q2 c4 n% E# W4 w( D/ e• Business Administration Diploma or relevant certificate would be considered an asset.+ C0 p1 h# f9 Z$ {# G! H2 N
• Prior work experience with SAP is an asset. |
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