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Job Description: Administrative Assistant, Report CoordinatorDepartment: Asset Inspection
/ N; S+ s) r9 S& BLast update: November 17, 2006Reports to: Department Manager+ O: A" }; K' C/ H+ Y7 R
Position classification: Non-Exempt1 V: P/ w: Q2 f+ z" A' M% n4 K
5 u) |6 x9 D1 ^5 n/ SJob Summary:
a: j) V; w, ^Provides administrative support to the Asset Inspection department by performing a variety of tasks specific to the NDT testing, reporting function. This involves occasional travel to the job site.
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Essential Duties and Responsibilities:
+ Z/ ]6 G! p6 b9 Z· Coordinates various NDT reporting by performing data entry, compiling reports and surveys, report preparation, distribution and submission.
' y5 i v$ [, Y· Reviews field drawings and inspection reports for accuracy and completeness.
. }, U! a4 a$ ~$ t8 a6 J( z- Z# b· Provides technicians with required reports and assistance with report preparation.8 D- K3 X I* c# Y2 @
· Manages report database.. g% i4 j0 k/ q
· Tracks purchase orders and matches with work orders.
2 z8 ^2 D( t: T# ? I· Organizes and files electronic and hard copy media files.: T- W3 L% ]0 e
· Provides backup support to other members of the department.$ `' t& H1 ?! M6 J! m! d7 _
· Other duties may be assigned as deemed necessary.' F* S! Q7 a' f/ E& Q# q; t
5 [! h' ^( x( ]6 b# kKnowledge and Skills:
' Q. E+ c" ]& Q2 x3 X4 O( d5 P6 o2 - 3 years of related office experience. Intermediate computer skills and working knowledge of MS Word, Excel and email required. Previous data entry experience and familiarity with Microsoft Access an asset.8 H+ o2 a! {/ N( M
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Certificate or Diploma in Office or Business Administration would be an asset.
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Excellent communication, inter-personal and organizational skills and the ability to work in a self directed manner is a must. Must have proven multi-tasking, problem solving and prioritizing skills with a commitment to accuracy and attention to detail. |
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