Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

+ T0 r; f/ G9 _; g, fCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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" r$ m: [4 N0 xKey administrative duties:

* J6 t* v. J' s; y• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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7 N' }, q- m) z! n) m# N0 [1 j• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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" @. ?# }% M+ T* f4 S• Meet weekly with Program Managers to define priorities.

8 @; l9 C- i2 O& g) w5 _• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

* Z9 v! I6 w9 x( x& d- C: d" w• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

4 _0 K9 I7 j. S: F# }/ p• Perform financial administrative duties as required.
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! O0 o; X; p' HKey program support duties
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# t0 P# H# h% J3 n5 G  }" |6 dInternational Projects and Public Engagement/Communications:

7 v3 D$ e9 f' i+ {  H; Y& o, G• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

6 q  l2 z" ?; T& E6 ]9 J• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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' y7 o5 P8 W* o0 Z, \* Q• Compile information packages for fundraising and promotional purposes.
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" s. Z% }* `2 E( L% B: @5 `• Manage database and support distribution of print publications.
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1 A7 I$ |8 F$ ?# k, x2 f: o9 _$ f. j• Provide administrative support for public engagement events and mail outs.
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8 L& k! Y2 w( \  n• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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3 U( N5 O0 A; b: d• Provide logistical support for key fundraising events such as silent auctions
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6 X, U) R& D  U. S/ F7 Y5 H• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

7 `0 Z) u9 [. s. @6 `5 S# l( _7 d• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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* X: m: T* }, ?/ N$ O• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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% I% D/ g6 M( [: `3 gSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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' n) Q8 a7 n  l1 ?0 _Term:
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: z5 o) ~# {- F) ?/ t! C! fThis position is Permanent part time (20 hours per week during regular office hours).
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9 ?- T6 [/ T0 {% ~- T8 e  D, bStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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3 h, [: |$ V3 M9 ?Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

7 C( \& ~* `+ {( @1 D% rWeb: www.changeforchildren.org