Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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. o3 X1 _# g, Q$ t, FCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

% t5 J$ J% f8 T) f; a/ \( FKey administrative duties:

- n& ]! m3 r$ m• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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2 W+ S$ R) ?) x# B! U! A• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

# ]' K3 p  v8 O2 H! E. q* l6 }& C• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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7 S9 W- U# s0 g4 A) ^& G9 L• Support effective internal communication by recording and distributing all meeting minutes.

$ d6 y8 ]: N0 g- ?& N7 b) J• Meet weekly with Program Managers to define priorities.

) _0 Z3 H; ~' ~/ E• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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9 o" T/ I: |* f) T9 s% B• Manage mail outs for fund development or education purposes with support of Program Managers.
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  s7 ^5 X& r. ]1 |$ @• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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& l/ v8 W& R, K- b$ T4 M! vKey program support duties

1 |' Z3 d, h5 ~% ?/ q2 @International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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3 f: `- H2 N7 @; v: m3 U* F$ F: O• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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: o2 V5 w' g$ q0 e9 ^7 z• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.



3 v1 O4 o+ D; f4 N: m7 p• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

+ k- B0 z+ [* U5 A0 y- {) w• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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3 k, S$ e& q1 l8 D6 b0 [• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

  T$ q' Z1 s7 i9 h! b• Provide logistical support for key fundraising events such as silent auctions
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! z& F1 ~0 G* F. A" J# g• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

- \! K0 r9 }  B% K8 }$ {Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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+ g+ q5 I) E: |4 J# U1 N1 V( _) q% }Spanish language abilities are an asset.
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This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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7 y7 }% t* Q2 NThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

& Y0 w, s9 R, aAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org