Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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- T+ }5 F$ @' E• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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9 H7 w; d6 K& k9 C$ E( L0 X• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

Key program support duties
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  _2 f! d6 a, S6 t4 l) d$ ^( }) gInternational Projects and Public Engagement/Communications:

( R! M+ c7 b; H, @• Maintain inventory of communication materials.

7 N: @" P2 K8 p7 {# H* W• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

/ x4 O/ `* x. ~& o# H& r- U6 L• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

# A1 U. ?3 t+ r9 V. F• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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) U4 c" D* [& W7 J" P  p+ \3 D• Support the management of requests for CFCA information and resources at public events.

# Y7 L" i+ Q& |3 S% \3 q. ?• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

6 C8 S) t- s6 u/ N, k0 V• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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1 [/ w+ ?' \$ x$ @" G: O% M5 vFund Development

3 L7 V" Q6 v' D- Q, \7 b) B  n• Provide logistical support for key fundraising events such as silent auctions
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  e) X; b9 r) `1 a0 w$ x' m• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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: W/ E6 l+ e3 s2 G8 C• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

: d0 R( p) Q' _% i; i4 t  W+ ISpanish language abilities are an asset.
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; I& A1 _# w. B# r, p1 g+ g5 S: PTerm:
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This position is Permanent part time (20 hours per week during regular office hours).

! |$ G. e2 A9 n9 h5 k9 ?Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

; k; G# E6 b3 t! PThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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* n; j5 v- L& L# v% c* z, ^Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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' P0 O4 i# J" `, |7 o7 n% l. KPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

' n$ |  S. }6 k6 r% n  IWeb: www.changeforchildren.org