Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
/ [0 a. Z- _1 ^. C/ k1 _3 R
Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
4 M- w* {( {. _) y7 V% x/ \
- e/ `2 k: a: ]6 QKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
, K9 I3 ?7 ^3 F7 {3 C. X- W1 k
" N; s5 {  q/ z7 R0 x  F, Z. l• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
: x: o  Q6 g. y7 i2 ~3 m2 |! @
• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
0 b4 E% z# [+ h" h- X9 l
$ c; w) U0 e. \; {/ n, J• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
" f0 n$ D# _% i0 \# @. p2 l
& r* h" w. I3 ~& U• Support effective internal communication by recording and distributing all meeting minutes.
$ T- i7 t) j# I- F. {( T4 _# s& Z
8 ?+ V- D. e- Z6 S" W- S6 C• Meet weekly with Program Managers to define priorities.

9 N- l( A& v3 }' ^( E/ @- I5 ]: C• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

' S5 p- q0 i" z, W1 s1 U! X• Manage mail outs for fund development or education purposes with support of Program Managers.

) v6 o% x2 K, X  W- ]3 k+ G• Support maintenance of Human Resources records and the development of employee handbook.

! G7 X" ]; r4 E2 O• Perform financial administrative duties as required.
$ \1 I# G6 R9 G% b" b
6 M) K0 i! g7 L0 j% ~( \4 kKey program support duties
# T& k2 x: ]6 p
International Projects and Public Engagement/Communications:
$ k$ g( h. a& T, U$ u
" O7 t' }4 [' |2 |) J" i9 g• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

- g1 @. J0 y& v; Z• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
9 ?# C: M! P0 E0 B9 n4 L+ k) B
3 P1 o' `/ D  ]# `+ k7 {• Support management of online publicity and communication tools.
, e. Q8 L% a0 u& E% S1 u; m
• Support the promotion of CFCA events in Alberta through online and print publicity resources.
* e& L7 X6 Y6 r5 R
: T4 D; ]; Q+ v% W
2 N- }( W4 C% C! \) Z/ g
5 o" Y( m0 o3 M9 Z, a• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
5 Q! G3 ?/ J- c. i
• Manage database and support distribution of print publications.
7 e" o/ F4 I2 X4 m$ i  f' ^
3 j2 z' A! M8 `8 Z- }• Provide administrative support for public engagement events and mail outs.
: g$ p1 h# n" n1 o- r# ]
! P: r# n; L- d' F• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

9 P& j. n' @- v6 c9 M2 e; lFund Development

• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
# U2 W- }( c+ K9 e5 B8 u
1 r- a" w6 t; {* X+ l• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
: ?. a0 c) O& ^7 s! a1 U- `
• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
) }3 {/ i& c; [; |
Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
. z% P9 \6 E1 G& t6 ?- Y
# r+ s5 ~. ?- b. \Spanish language abilities are an asset.

Term:
2 R# D' s) O8 J4 L" {0 y
0 y% s6 b: C! h! }This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

$ o: f8 a7 B6 K" _. ]& ^: CThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
" K$ f* B7 y% g& ]9 Z
Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org