Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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3 U; U( V7 V1 ?2 kCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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+ O* m: c7 t+ o- LKey administrative duties:

4 \; ]* ~3 c- p  y; r7 Y• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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0 k4 C5 y. x" `8 ?9 t+ P; q5 a• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

8 T! P% c9 b) y+ Q• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

! `' h; r% F3 @0 E4 T, ]• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

/ ?5 q: ?9 s! J+ `4 N. Y9 ]• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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$ R# b/ Y) N+ F1 M- ^0 z' S3 h* x• Perform financial administrative duties as required.

Key program support duties

  {, C% l5 J+ iInternational Projects and Public Engagement/Communications:
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7 z$ ?/ B' f% d1 r• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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! c& `. x7 ]3 k& ]- s9 s. ]) V• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

. {: C# F  y7 ?! g: g• Support management of online publicity and communication tools.

' _7 |+ f0 @* t; o: `* E/ g• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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; I3 X) }, R4 m7 A' m& r• Support the management of requests for CFCA information and resources at public events.

- ?1 K# A+ @# Y8 o5 d( M• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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) Z8 |6 W9 f: r) _• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

- A( a! C# {# ~  R. @( Y) QFund Development
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: X$ Y- t; l) `/ W% P1 K• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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' Y$ T4 e- k( i1 c• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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9 C: w' H- t5 l( V* L( n4 w+ ]Term:
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This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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0 i$ n+ t, Q+ T: KAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

6 U0 U" C" x5 t/ h! [Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org