Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
$ W. `5 p+ O% l- W  rDuties
( p! U9 H$ \4 j8 D0 K7 u8 t# ^2 ?Reception
5 B! I- @# t% u( h-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
! U/ Z+ h& S9 \- a0 C" r4 a        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
# ~& o: {5 p3 {7 F        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
8 m! R; |) j* K, Z$ S8 ]+ p, M6 k        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
" O1 L4 l1 S' oSupport
4 v9 M+ V7 `: T- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
8 a  H7 q8 D0 O/ |        - assists the brokers with urgent tasks
0 {$ _/ W' |) h9 Q# j        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
% g2 |0 x2 \" X/ i
Qualifications
# A7 {% I0 v3 N) Y- C        - excellent computer proficiency in main programs
* h% j' }" [# ]7 Y        - excellent interpersonal and communication skills, in person and on the telephone
" l" y2 L: ?( x$ M7 Z# Z        - ability to multitask, work in a busy environment and be very organized
( P6 r$ F- L) V* }0 _* z  Z        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

* g/ f( Y  Q' k( ^/ L, P& _Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
! S2 J/ ^8 e4 X6 W! s( Z- V                                                        Attn.: Ann Nicolai          Fax: 780-4282748
2 d' a3 W: [3 a( J3 T6 r9 M                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008