Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
& K1 y% b4 P6 k. NWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
# H1 }- X2 u. U) n8 m- @5 s" VDuties
; ?) w" N" f3 l0 f7 cReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
. ]' h1 q0 M# F( ~) _' o-greets visitors and responds to their needs
* Z& m$ m* J* s4 Z8 W- s-maintains general office tidiness
Administrative
! H9 A4 @& {8 h. R0 u        -communicates with the brokers on internal decisions and procedures
5 c! f, }0 J0 ~( O4 T6 \        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
; J8 x( f( @3 x0 l; T        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
; E# [; B3 \  y3 k% g1 p        - ensures all current forms are stocked and replenished
Support
5 J+ q: q5 ]4 I) Z7 G8 j- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
; A& u1 l( R  d, P) u        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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# n$ s  C0 |* n1 xQualifications
        - excellent computer proficiency in main programs
4 h8 b0 K4 B2 N/ }- Q0 Z        - excellent interpersonal and communication skills, in person and on the telephone
8 }7 s1 U. w. y2 E' w. O% m; ^) D        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
* U: W! D5 v) k9 T7 G' a- ^+ D8 P        -ability to work with a wide variety of personalities; able to work as part of a team
' B+ X/ W) Y7 Z2 }3 y( i) Z9 K        -self initiating in getting work completed, asking questions for clarification
+ n, s4 e/ B% G1 p* H  \-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

" R" y5 u' p8 o3 K1 \/ j1 E. cPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
% A% l6 Q0 Y& Q+ Y' ^                                                        Edmonton, AB           T5H 2M6       
- u$ [; p; C2 o& ~4 `% A                                                        Attn.: Ann Nicolai          Fax: 780-4282748
8 n; ^: Y( `1 R5 d9 Z, ?- Q6 u* V                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008