Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
) P) A- J7 m8 rWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
2 a! E; R$ Q6 m* _5 |# p3 f2 p  [- gives out general information about the Co-op
2 z9 }9 I) B, }9 A4 R! r/ Q-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
9 G- X9 b; ^6 H# H) n/ \+ t        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
/ l/ N5 s5 V' j  P  Q        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
: V5 ?& z/ C) M0 Y5 @1 S5 h* f. ?        - ensures all current forms are stocked and replenished
& w  U( B+ v# v* J1 ^* ^& D$ e/ cSupport
. W: ~& W2 P4 q# @. \- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
! t* O. b- M6 \# D- K/ M, n        - assists the brokers with urgent tasks
4 M7 {  P& w' L0 w# L        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
  f  ~3 R, D& v4 A, m2 X        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
6 {. [( F; l( t4 T! t" A* J
Qualifications
9 k6 b- S2 T/ }# l7 [        - excellent computer proficiency in main programs
) Z- _$ p3 ^% w( Q+ _% L7 Q        - excellent interpersonal and communication skills, in person and on the telephone
' P3 `. C- M1 W7 g4 U        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
1 b) G5 i' W  P- c, h: ]! s, a" N- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

; D' \; s/ X$ i4 z0 [Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
6 w" ?* G9 @. a7 _- f                                                        10867 – 97 St.
; v- f5 t5 H3 Y% _8 R* l" v                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
7 r( n% M9 z5 j) y! L# O' R                                                         E-mail: ann_nicolai_mchb@interbaun.com
) ^% J2 ?  k5 h                                                        Closing date: October 10 ,2008