Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
# W1 g# u/ g* G3 mReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
4 C4 N* n4 H  C. D# {9 t- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
, p7 W- e3 h, R6 n-greets visitors and responds to their needs
# n3 ~  I' [% M* n-maintains general office tidiness
Administrative
9 D. f& o' b7 v. M+ M        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
3 E) W3 F5 _$ F" `& e! V" c        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
2 V3 H+ O+ E/ o" ]' K        -ensures all brokers have access to updated forms and templates
6 [( w0 {) ^9 Y- b" ~$ S: ]; y        - photocopies materials and information as needed and requested
5 m3 M- Q: Y( z! B( }, a        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
1 Y' y; y( M. f- _' \# H: \        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
4 l* k9 t8 t: j" `        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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+ u& i- n; e/ P) i5 j% KQualifications
8 I- V% @6 M' ]- h( B2 o0 K        - excellent computer proficiency in main programs
/ N0 n4 ^4 k; @1 r  R) t        - excellent interpersonal and communication skills, in person and on the telephone
- j& x  a9 J) K) s        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
5 J! f0 K' W0 r6 a- K/ X1 y        -self initiating in getting work completed, asking questions for clarification
* p7 h3 U  e4 s% {4 \/ h-task oriented
. x1 j4 R& h* c; y- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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# u# E6 }" v9 c8 i( k% fPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
9 L. t/ W$ }) s% a$ V; \                                                        10867 – 97 St.
0 h, [* `) D$ v                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
" G% N& o3 |% T- F+ }                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008