Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
! x& N* I1 Y3 E9 X6 J  yWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
0 ?. Q3 m$ d4 j7 rDuties
! Y3 t' O9 {2 P4 lReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
; Y# @5 J. P. `  g5 ?8 ?8 H/ `7 y- w- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
' T' n! {9 }1 W. n/ F" G' ]; G-greets visitors and responds to their needs
* c6 F/ r" X% {5 F: [" l) ]1 r+ R+ n-maintains general office tidiness
Administrative
( i% p, L% ~/ S* n' O        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
$ S* t- {' y) j* d        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
% n0 C* j8 J) K1 c8 V+ I) o        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
. m  q, B+ s* {/ _        - assists the brokers with urgent tasks
. z/ N# p$ P' b# S        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
7 h, o, C4 S4 z) U* N: m: ]/ L3 m% g        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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2 d/ V2 C; d4 B: E0 [& lQualifications
        - excellent computer proficiency in main programs
* B# y' X% F/ I) m5 u0 Y0 t; p" M        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
' A7 K' ^5 \6 x& p0 _% n        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
" G6 h4 G$ x0 b( k& ]* j-task oriented
; @( l9 M" v# p8 H- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
: z" `- R! I  ?1 _7 ]                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
; G5 Z, `+ t" f) @                                                         E-mail: ann_nicolai_mchb@interbaun.com
# h  u, R# F4 l: J: U$ C& m  y                                                        Closing date: October 10 ,2008