Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
+ O  B& s. k9 T3 v* v. KWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
+ T1 x5 Y  c# b% ~0 G1 ODuties
8 f# P# M- q6 AReception
# |% r( {' U$ [% T  ^/ `-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
' k5 t8 j! y  R6 h5 r-maintains general office tidiness
Administrative
  S3 ^' M( S# k0 Y        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
0 C. C$ b; N. F/ |: F! `        -ensures all organizations working with the Co-op get updated forms
+ J+ s+ j: j, `0 v6 E1 o  w        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
, C9 S% P! D: g( M        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
( X8 d4 {; c) u! z        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
0 q7 V/ V3 z: O! I+ V6 B4 P3 ~        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

5 ~' [/ {& w6 Y8 mQualifications
        - excellent computer proficiency in main programs
) N! t; h4 m5 [/ J5 @& d        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
! @- p' t( Q9 s3 u2 e4 o  E- F        -ability to work with a wide variety of personalities; able to work as part of a team
% u2 V7 K9 M1 l! G        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
; O7 d' e. s, G+ ]
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
* k" d5 U6 s' c7 \+ H3 L8 \, G                                                        Edmonton, AB           T5H 2M6       
7 K! `' }6 D- g, }# z( L  Y                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008