Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
. ]2 t1 x! T5 \Duties
Reception
5 _, l; Y: g1 x: ^3 i8 Q1 C-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
9 Q: f* q5 D- L# u-maintains general office tidiness
Administrative
/ ^: V1 C. c$ f9 w1 `) F        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
/ Y! g" F9 W: g& L9 K' j6 ]* j        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
6 M( l" k7 |' A! E* i1 g$ H0 ]        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
: T! k3 ?4 Y) T: @) wSupport
0 m8 }; P0 u+ o0 m5 `3 ^. B- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
( E! u4 H- W0 ]$ |7 `0 K8 g* k        - excellent interpersonal and communication skills, in person and on the telephone
% V+ |5 Y% q0 y$ f4 v2 z        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
$ V1 |1 Q, D  E  t- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
' |, B1 Z6 R+ ?2 t, ]1 z* Z& {
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
% ]* _0 N: o7 Z" n, ?# j# k                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008