Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
+ c5 }" n, P$ k& L+ j! {* \. WReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
& W9 Z7 t, D" f; I+ R1 A- gives out general information about the Co-op
* i0 M. G$ o: d5 v-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
2 e8 k2 x, `# I7 G8 R9 HAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
+ R% j4 X( A" g" U7 }( [/ W6 C; j        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
6 Z+ t& E; @0 D/ Q6 G7 k% \& q        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
9 `: Q; d8 n' u( |        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
+ h8 |; Q9 V0 b8 t. a/ j$ x        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
5 V8 r6 k3 Y+ D: H/ N+ Z' R
* p  B% [6 O6 F( V1 jQualifications
5 h- T9 w( B  ~" q1 \+ ~# z) Y        - excellent computer proficiency in main programs
# d8 |- D# _2 _1 }9 T! ^        - excellent interpersonal and communication skills, in person and on the telephone
7 T' i1 Z, {- h: o6 I        - ability to multitask, work in a busy environment and be very organized
$ I  G8 q; \" s3 x) ]6 o        - friendly, warm manner
" q6 q% w' b$ u6 u* N        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
# f' [. z: c! A0 [( M, \-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
8 E3 u+ R( ~5 @) h- ]5 W                                                        10867 – 97 St.
/ K4 v! q* T% w( L, n2 }9 O0 z                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
8 x6 R/ j9 f$ {# X4 D( E% Z                                                         E-mail: ann_nicolai_mchb@interbaun.com
, J# U2 ?  I+ X. u1 T& d& f                                                        Closing date: October 10 ,2008