Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
$ G. R2 Y6 Y' z: xDuties
" v4 n' ~3 T. Z, y4 y0 P1 b' LReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
$ o0 S9 ~- E8 i" H; ?7 I% s-greets visitors and responds to their needs
-maintains general office tidiness
( T8 u& S) E/ b0 H6 Z$ Q9 K( J7 CAdministrative
7 }, G& N/ D. o        -communicates with the brokers on internal decisions and procedures
5 e0 h, b2 H& l( M$ L% E5 X4 P        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
9 Y) {( X7 l9 o4 F        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
; a, U" B) a  B# W5 m" `Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
+ v. r$ s8 R( }0 X        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
, O' R$ N: j+ h# z: c8 F5 |        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
$ U0 b; A: t7 P- ?1 G5 a/ Y1 i
Qualifications
        - excellent computer proficiency in main programs
' k" A( i  t9 _        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
  B8 [. F8 F' F  X        -ability to work with a wide variety of personalities; able to work as part of a team
  G' G2 s( e4 y; A        -self initiating in getting work completed, asking questions for clarification
-task oriented
3 y6 E' r) ?1 ?8 a5 `6 f0 i9 U% X9 S- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
% B- F4 h- H6 N, q0 \0 l8 ?                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
9 X9 S5 R: ?! A1 e- g, i                                                        Attn.: Ann Nicolai          Fax: 780-4282748
; ?1 @2 i' h' m1 C9 j                                                         E-mail: ann_nicolai_mchb@interbaun.com
5 W- v) g0 V, n2 ^                                                        Closing date: October 10 ,2008