Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
9 }; J) p5 }3 V( xDuties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
# H" t8 O! M3 z6 pAdministrative
        -communicates with the brokers on internal decisions and procedures
1 l3 m+ u5 ^+ x. G        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
' e6 p4 l8 V2 a8 N7 ~& F% D: X        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
4 l! P5 E$ B' q( p% U        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
: Y3 ]5 n5 G# {6 ?        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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" P7 Q8 ?% @; b* M8 E/ Z* yQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
$ w3 R! L( J7 n/ ~$ O+ T$ i. q        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
- Q0 K/ L* F/ c        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
- I+ `4 [& d/ w; B5 ]4 z
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
# v9 K" C1 v/ x& Y2 e                                                        10867 – 97 St.
. p. B) O9 {- I4 u9 y* V                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
1 I0 U& ]: C# F                                                         E-mail: ann_nicolai_mchb@interbaun.com
7 e9 u5 l% N1 C9 E% E                                                        Closing date: October 10 ,2008