Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
* l4 r) `+ v# lDuties
# N8 B" x4 C  C9 E7 jReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
* S+ L* ~0 D9 [+ i- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
6 t1 `. }) Q. b. O$ j+ ~3 I-greets visitors and responds to their needs
-maintains general office tidiness
$ b8 S) L# [  h0 qAdministrative
; a5 F- K  v8 Z: H9 }6 i        -communicates with the brokers on internal decisions and procedures
! v4 R3 D" I: r2 i$ l' F8 H1 G        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
. ~- @% ]0 J4 M5 C        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
/ w1 e, j  _& f: H. ~        -ensures all brokers have access to updated forms and templates
9 [- j/ {' V6 R9 {, Q( E$ x9 L        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
& l. i3 a7 W4 q3 z4 T/ f' u* rSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
5 ^& w4 ~) L  p" Z0 X8 p9 i8 t3 u        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
; Z9 r' _3 e$ G) _1 A4 e        - excellent computer proficiency in main programs
7 @8 v" v7 D! E+ C! [        - excellent interpersonal and communication skills, in person and on the telephone
( M- ?$ n+ `# o8 B        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
7 d9 D" q8 ?2 @6 C+ M- A-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
, p* t0 \7 z+ v                                                        Edmonton, AB           T5H 2M6       
  K5 k) n+ D8 ~; @+ M0 h) M! m  a) y  }                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008