Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
/ V0 a9 L3 I1 e1 d& qReception
  M3 t( _. v2 D! v: I-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
2 ^9 C. G5 H. X) m- gives out general information about the Co-op
2 C/ E  e4 y% r/ t-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
0 i" ?4 s" o* `4 S7 N+ E* ?+ ]3 s-maintains general office tidiness
* k, x' H6 o7 yAdministrative
        -communicates with the brokers on internal decisions and procedures
* Z2 G, e  `- I+ Y) Q# o( U7 |        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
. R: `$ i$ F& m, X& {9 o3 q9 B        -maintains accurate and up to date computer files and documents
  ~: [% l% t+ V  R1 V% p# C        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
3 Y$ Z+ t" U  ]1 Z2 O$ P0 H        - ensures all current forms are stocked and replenished
Support
" e3 k& w- `& u, a$ K$ P% `+ v- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
3 x- ~( {8 L: G2 T        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
$ x0 t7 h, H2 D& |/ l, |        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
! g: D8 x# F. \7 o! `& L
Qualifications
        - excellent computer proficiency in main programs
7 j' `& A0 w& M! y! G        - excellent interpersonal and communication skills, in person and on the telephone
1 g3 d* o8 G3 O( T# g8 w0 X. I        - ability to multitask, work in a busy environment and be very organized
( |2 }3 g0 |  S: y6 k2 }$ {        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
3 q) s6 i; D2 Z) R" h; F        -self initiating in getting work completed, asking questions for clarification
3 g, J, r, A1 i/ M2 g6 D3 Y-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

: p7 k6 N! D0 X! f. q' b) b3 v+ [Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
, n4 g' e1 @9 C                                                        Edmonton, AB           T5H 2M6       
& X7 h- X9 q/ T$ h; W: D7 s& b                                                        Attn.: Ann Nicolai          Fax: 780-4282748
5 [+ {3 A8 y+ g( C% E& d                                                         E-mail: ann_nicolai_mchb@interbaun.com
, E/ }8 b" r8 {4 f! C  W, Q                                                        Closing date: October 10 ,2008