Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
9 O9 C" w) v( D" S) D8 YReception
7 [( z  T, a, ?# q" E  `' p-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
6 g0 T- T8 i; L2 v5 u-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
3 C* {/ `. P; @# O        -maintains accurate and up to date computer files and documents
+ C' e5 w9 G* k% S* T" |( d$ U        -ensures all organizations working with the Co-op get updated forms
; Q- R, A* j$ D) }) w! ]$ _9 e7 x        -ensures all brokers have access to updated forms and templates
8 v1 s; ^' ]2 o        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
' @) W- V9 t2 S8 h- \0 I- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
4 F2 L* n7 i. Y5 q        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
  w0 A8 G) z5 g# `. J  G        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
# [" u0 W5 T3 |9 G  W' H6 f1 A
Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
3 U7 y5 c/ v4 J        - friendly, warm manner
) s( J! ]/ h6 d& p" ^6 ^2 ?3 K- G        -ability to work with a wide variety of personalities; able to work as part of a team
' k' e1 Q4 l7 W: Z, b! N        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

( s3 W$ O, |% L6 m5 P9 q+ wPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
0 n: {4 H$ B. B0 g0 F                                                        Edmonton, AB           T5H 2M6       
- g: b6 w' a. D# g3 N9 h! c  [& P                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008