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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.: F( c# j9 ~. n1 I& c! }1 l5 K
Duties0 A7 O& A/ y! N; x& M
Reception
- f2 w0 h& P. \/ ^$ l+ ]-answers the telephone, takes messages and ensures messages are given to brokers and other staff
# C( H2 q* A' N4 i& Y& a- gives out general information about the Co-op
# _- d7 O. u% Z( |2 @/ [% |-checks voice mail, postal mail and e-mail daily and passes on pertinent information o) V0 Y( x* A1 S4 d+ @
-greets visitors and responds to their needs
7 W' W+ q! }* \) ?$ ] g-maintains general office tidiness ( g# A: I a0 s% ^, T
Administrative
5 g; F4 U% T( v) }+ H% ^6 X/ [9 x5 x -communicates with the brokers on internal decisions and procedures9 j: Z' H9 H6 G
- develops and maintains a system for internal forms, files and mail (incoming and outgoing)0 ?: F" c. x9 P- j- H
-maintains accurate and up to date computer files and documents
0 R. x" g# O1 W, w- Z -ensures all organizations working with the Co-op get updated forms% x, H- ^7 O# Y. ^0 H
-ensures all brokers have access to updated forms and templates
5 h8 p" l$ O2 F - photocopies materials and information as needed and requested
4 n. k5 Q5 n1 ~( z1 R, J5 p - ensures all current forms are stocked and replenished
/ ^ Z I) g t9 \* h9 uSupport( {) v$ W2 h+ E1 T# S
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed* n; n0 D3 N j" A4 Y: O
- assists the brokers with urgent tasks {1 a' ^: c- a7 x( {6 [0 Z
- assists with the ordering and maintaining of office and hostess supplies at the Co-op: k" y5 u1 x, j6 Q) f7 i
-trouble shoot computer and photocopier breakdowns and call appropriate technical people
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5 C& z \5 U# T( O" ~6 g' RQualifications
9 c `) P% D1 E - excellent computer proficiency in main programs
0 H3 q8 a2 Q( _6 ^9 Z2 ?' S - excellent interpersonal and communication skills, in person and on the telephone X8 G5 e1 C4 b! U- L; j' E) K
- ability to multitask, work in a busy environment and be very organized n. w4 o4 I6 C$ w
- friendly, warm manner + j) X+ E$ ~5 n1 u* Q: w6 ]
-ability to work with a wide variety of personalities; able to work as part of a team
% c% Q2 k6 b- u -self initiating in getting work completed, asking questions for clarification0 g7 G6 x# T# g5 A
-task oriented
7 ]1 d, E# y. j6 k3 } n, r- understanding and accepting of differences in others, able to see different perspectives and problem-solve in a team context $ q1 }& C# o; }
/ @8 X: H8 H4 yPlease respond with a resume and cover letter to : The Multicultural Health Brokers Co-op
- z/ J0 z1 t; o0 d% Z' ]/ n 10867 – 97 St.: t1 u! g1 V3 F$ M
Edmonton, AB T5H 2M6
$ r* y% D4 `" ]8 K6 E* e: {! T' J9 M Attn.: Ann Nicolai Fax: 780-42827489 P0 Z/ `( }2 S$ y" `2 T3 ^
E-mail: ann_nicolai_mchb@interbaun.com
" y' g6 E6 h4 i2 e Closing date: October 10 ,2008 |
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