Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
& i4 b! o" g$ N3 m! L" ?9 EDuties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
( D; B4 m  t0 ^8 ]4 p9 w- v4 K  {        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
( y* s' x4 K  g, h        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
, t* f& N+ S6 F3 o7 _2 o        - photocopies materials and information as needed and requested
7 n: u: ~+ V9 [; [7 u        - ensures all current forms are stocked and replenished
& x, `1 _5 e+ Q; R" ^1 C% k, o: ZSupport
$ z1 a. x! p& }/ U, K- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

& Y1 i' Z& T8 E  q$ [6 a2 }8 Q$ SQualifications
* O7 a8 j. a1 o; P+ x        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
7 |( j! U" J& p& }9 w$ a/ a        - friendly, warm manner
" {: H3 s+ W" F, b$ D9 @! r3 @$ R        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
! m* D3 @0 E. ^$ S+ G& f- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
! V" s4 ]5 U5 Z
. ~0 W( S& l/ r0 [Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
. D1 H$ G. z7 H; b5 g, O9 u+ t                                                        10867 – 97 St.
5 P/ l/ X- @. J% g$ o. V                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
- g7 _& n5 j+ }' ]& i$ P                                                        Closing date: October 10 ,2008