Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
+ X- }$ W- q9 L  a- JDuties
1 Y3 Z% s1 {! P- {' r) mReception
2 Y' P. H% a! e6 x; m-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
$ `$ c. q6 M" c; T1 |2 U4 n% e-checks voice mail, postal mail and e-mail daily and passes on pertinent information
1 n" a$ a4 `+ i-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
; n7 T7 u5 b* l( M0 m# D* l6 W        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
! @2 ?& m4 a( b2 m        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
8 N- G" Y$ p8 i# k6 u        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
& i9 I  w, F# y$ J/ v; D        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
! A: e3 I* Z. ?2 p+ U2 j        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
5 V6 g0 I5 i4 h4 a8 t; X        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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9 K. O4 `' @) g* y& n* wQualifications
* p' C. B! Q% p" N        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
+ c9 k6 I/ k  a        - friendly, warm manner
1 X; w8 X. q- e; H* S        -ability to work with a wide variety of personalities; able to work as part of a team
& q. R* e; ?7 r. {$ C" j/ m        -self initiating in getting work completed, asking questions for clarification
: W0 N/ E+ B/ m3 h-task oriented
6 C' U+ j% d. ?  k* j- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
( V. @; \( B! |! `
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
$ E  v* u& C$ b! r. \                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
6 c* m; z' }) T                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008