Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
- f2 w0 h& P. \/ ^$ l+ ]-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
# C( H2 q* A' N4 i& Y& a- gives out general information about the Co-op
# _- d7 O. u% Z( |2 @/ [% |-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
7 W' W+ q! }* \) ?$ ]  g-maintains general office tidiness
Administrative
5 g; F4 U% T( v) }+ H% ^6 X/ [9 x5 x        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
0 R. x" g# O1 W, w- Z        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
5 h8 p" l$ O2 F        - photocopies materials and information as needed and requested
4 n. k5 Q5 n1 ~( z1 R, J5 p        - ensures all current forms are stocked and replenished
/ ^  Z  I) g  t9 \* h9 uSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
! \3 F) h3 m% `! W
5 C& z  \5 U# T( O" ~6 g' RQualifications
9 c  `) P% D1 E        - excellent computer proficiency in main programs
0 H3 q8 a2 Q( _6 ^9 Z2 ?' S        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
% c% Q2 k6 b- u        -self initiating in getting work completed, asking questions for clarification
-task oriented
7 ]1 d, E# y. j6 k3 }  n, r- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

/ @8 X: H8 H4 yPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
- z/ J0 z1 t; o0 d% Z' ]/ n                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
$ r* y% D4 `" ]8 K6 E* e: {! T' J9 M                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
" y' g6 E6 h4 i2 e                                                        Closing date: October 10 ,2008