Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
/ |* \8 f* {9 E. C* k9 c7 EDuties
- D; b6 F, ~  S& L+ }. K5 y- OReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
; e. ?( C1 G8 ?0 O3 o# ?4 r  \- gives out general information about the Co-op
9 ^" w% q) |- U* c4 k0 Z# y-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
: J4 Z* K0 R5 v3 O8 k        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
' |) y3 z4 r3 n: I6 B# l9 \        -ensures all organizations working with the Co-op get updated forms
& V  J# b1 v% k6 Z' `+ n/ s        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
7 o# w  G' z, l( O: YSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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5 m. u, A6 s( x4 T3 Z  H& bQualifications
  H0 G& `  ?* O% T        - excellent computer proficiency in main programs
3 l1 k1 L$ ?% W9 V        - excellent interpersonal and communication skills, in person and on the telephone
6 g' M* R% x8 {        - ability to multitask, work in a busy environment and be very organized
8 J! m; }7 @/ W" E3 ]; N" U        - friendly, warm manner
9 c7 {) h* T+ E; t        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
' Z  r9 Y0 D" C; b% i-task oriented
6 o+ \0 Q. D( D9 Q* q. s# @! O) z- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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# w7 V5 h% u# XPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
$ O# O1 r- z# |" |  V. \! B                                                        10867 – 97 St.
/ n# Q$ ]0 n( L) [                                                        Edmonton, AB           T5H 2M6       
) i9 Y: ~3 r, s3 h- `, |                                                        Attn.: Ann Nicolai          Fax: 780-4282748
7 Q( o8 q3 J8 y1 N                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008