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Job Description: Administrative Assistant, Report CoordinatorDepartment: Asset Inspection
! c1 j% z( e" b; t( |% a- g) r. lLast update: November 17, 2006Reports to: Department Manager
$ E, ^& D N. a, J/ t. EPosition classification: Non-Exempt: a: u* ]2 B" V8 \
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Job Summary:0 u7 _$ o; z! D# @/ D
Provides administrative support to the Asset Inspection department by performing a variety of tasks specific to the NDT testing, reporting function. This involves occasional travel to the job site.
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% A% l1 H& v, {& m* xEssential Duties and Responsibilities: i+ T" t! Z" C9 j3 s5 h6 H2 u0 {! l
· Coordinates various NDT reporting by performing data entry, compiling reports and surveys, report preparation, distribution and submission.
, h+ M& C/ J, _2 C/ x! T: l) u· Reviews field drawings and inspection reports for accuracy and completeness.. i2 d: c) q9 d- ]
· Provides technicians with required reports and assistance with report preparation.
! q7 f9 a1 q3 g2 t/ g* p· Manages report database.
% q) q9 h; A/ R1 R2 V· Tracks purchase orders and matches with work orders.
9 u/ o \+ P- W. ]) x1 E· Organizes and files electronic and hard copy media files.7 V0 I* L( i0 K D" I2 p) r
· Provides backup support to other members of the department.# I E5 I! U% Q: Q3 b- I, ~2 ?( b
· Other duties may be assigned as deemed necessary.6 E1 m. t0 t. i& E# N
; e. B) K, L* ]3 sKnowledge and Skills:/ U0 z) c, W3 D0 e
2 - 3 years of related office experience. Intermediate computer skills and working knowledge of MS Word, Excel and email required. Previous data entry experience and familiarity with Microsoft Access an asset.
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4 `; k5 G6 o. x" B h, Y7 t1 c# rCertificate or Diploma in Office or Business Administration would be an asset.% u6 J2 m/ v8 K4 s+ Q! e
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Excellent communication, inter-personal and organizational skills and the ability to work in a self directed manner is a must. Must have proven multi-tasking, problem solving and prioritizing skills with a commitment to accuracy and attention to detail. |
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