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Job Description: Administrative Assistant, Report CoordinatorDepartment: Asset Inspection3 T9 Q% p" o) x% m
Last update: November 17, 2006Reports to: Department Manager
, r1 S( r) A3 BPosition classification: Non-Exempt
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Job Summary:! c) H$ I/ v' ]3 B
Provides administrative support to the Asset Inspection department by performing a variety of tasks specific to the NDT testing, reporting function. This involves occasional travel to the job site.
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5 N3 J, T: a3 J! ZEssential Duties and Responsibilities:
! c4 U, m$ ~" s i9 L) s' V· Coordinates various NDT reporting by performing data entry, compiling reports and surveys, report preparation, distribution and submission.- I2 w! ?& q; \. A+ ?6 i7 x
· Reviews field drawings and inspection reports for accuracy and completeness.
1 @; I; a0 S _5 P y; t· Provides technicians with required reports and assistance with report preparation.
" t2 Y0 |+ B( J3 u1 r5 _4 P! m· Manages report database.. U. ~/ ]9 D; B
· Tracks purchase orders and matches with work orders.
, k+ c) f# }- S8 L p: X4 F0 d· Organizes and files electronic and hard copy media files.: S9 h- }+ E0 W' G& K
· Provides backup support to other members of the department.2 X- C& n$ \+ l8 X& L
· Other duties may be assigned as deemed necessary.
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" M9 Y/ n; i) aKnowledge and Skills:- |# [5 y* @6 n! W% m
2 - 3 years of related office experience. Intermediate computer skills and working knowledge of MS Word, Excel and email required. Previous data entry experience and familiarity with Microsoft Access an asset.
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- e4 \1 J) E: h' w% t. ]& wCertificate or Diploma in Office or Business Administration would be an asset.
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/ r3 l8 R/ u5 M- [/ rExcellent communication, inter-personal and organizational skills and the ability to work in a self directed manner is a must. Must have proven multi-tasking, problem solving and prioritizing skills with a commitment to accuracy and attention to detail. |
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