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Job Description: Administrative Assistant, Report CoordinatorDepartment: Asset Inspection
* r3 c3 A# ?& W9 ]Last update: November 17, 2006Reports to: Department Manager/ B1 x' s# j% R) z' K
Position classification: Non-Exempt' v8 I( y" Z6 X
' w- G4 Y+ U" R" S0 XJob Summary:0 A/ d v( T# J8 \# z
Provides administrative support to the Asset Inspection department by performing a variety of tasks specific to the NDT testing, reporting function. This involves occasional travel to the job site.
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8 Z+ ~5 ?: W' |' |7 ^2 J3 r2 ZEssential Duties and Responsibilities:
7 g2 b2 f- F+ {, T2 V- F. I' b· Coordinates various NDT reporting by performing data entry, compiling reports and surveys, report preparation, distribution and submission.
" \. F& c4 u |4 ^2 ]* u5 Y· Reviews field drawings and inspection reports for accuracy and completeness.$ b- ~6 ^% I. r$ n4 N. O. ]
· Provides technicians with required reports and assistance with report preparation.1 ^+ i! i( z' S6 m w( ^& ]3 _) ~: j
· Manages report database.8 @! H5 _ c4 a" K; G& X
· Tracks purchase orders and matches with work orders.
6 _/ @. N8 Z6 H& ~7 s: ^, C· Organizes and files electronic and hard copy media files.# O3 w' i0 d% {
· Provides backup support to other members of the department.
9 {+ m- L. s% e% h, a· Other duties may be assigned as deemed necessary.
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7 a, F3 u: b( }! eKnowledge and Skills:$ _0 `) i' a$ c# R0 a
2 - 3 years of related office experience. Intermediate computer skills and working knowledge of MS Word, Excel and email required. Previous data entry experience and familiarity with Microsoft Access an asset.
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Certificate or Diploma in Office or Business Administration would be an asset.: C, K2 ~: l* S+ I* S) y7 {
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Excellent communication, inter-personal and organizational skills and the ability to work in a self directed manner is a must. Must have proven multi-tasking, problem solving and prioritizing skills with a commitment to accuracy and attention to detail. |
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