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g! F$ S, N$ O4 }, r `Summer Volunteer Services Annual Projects Assistant% M. V+ Y. w+ I: |/ ]0 c
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Purpose of this position: To expose students or recent graduates to the diverse client and volunteer population found in our local marginalized and disabled volunteers; to organize and manage the collection and generation of statistical reports in Database and Outcome Measures projects. In collaboration with the Volunteer Coordinator: to organize and manage the creation of a newsletter for a non-profit organization; to organize and manage events; and to provide support to the Volunteer Services Department projects.6 A6 [0 L& O( p* ^# e
To assist the Volunteer Coordinator in completing up to five annual projects:8 m% b; i1 d8 z5 q
1. Volunteer Evaluations: May, & June 3 ^% N+ j0 @9 O% t, P+ ]- u
Distribute FCSS Outcome Measure Evaluation to a selection of on-site volunteers and/or clients over a one month period. In collaboration with Department Managers, develop a Program Logic Model with Outcome Measurements for 6 other departments.2 @+ P% N. y! K9 |5 v1 s
9 t) _- J5 S+ d: }+ Z Distribute evaluations to on-site volunteers6 b2 U5 \4 b. U: B( _% [2 T% ]$ L/ J# v
 Collect completed evaluations from on-site volunteers
9 c6 Q8 Y* r. O% O [- P* } Collect completed forms from prior groups (from paper file)5 t9 w' Y6 i3 A. S9 I
 Enter data into Excel FCSS database
: p: J/ ~: S$ a, N3 g Generate reports for distribution to FCSS (funding body); Volunteer Coordinator; Executive Director; and Leadership Team* l& r4 `# c$ ]$ l! |
 Create visual charts of data for presentation and distribution to Volunteer Coordinator; Leadership Team, funding Organizations
) {. |% @1 d, } File all completed forms and results
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2 h" t1 v8 |: L" j2. Volunteer Appreciation Project: May & June, z) `8 f+ j! K% b0 d; D, D7 [
Assist Volunteer Coordinator with details of Annual Volunteer Appreciation Event.
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. w( k t {* V5 v i4 a1 A Create volunteer appreciation event invitations) ^: p( H7 D1 ^! w2 c0 B0 E
 Create volunteer appreciation event posters
: i8 ?- g' a4 U4 e) s l6 ]+ m Distribute invitations and posters' ^' n) e/ f+ o( U( J) e
 Create invitation RSVP spreadsheet( v' \% V( P" z8 H% P ]
 Shop for supplies
; K* Z6 c0 [- C5 m8 j5 b Assist with Site set-up1 k# w& z9 @, |/ _* A, I2 U/ Z, o' ^
 Assist with Event hosting$ U7 p9 \8 B1 H% \' \
 Assist with site tear down+ t& R) r1 D; U% Y- E
& F2 q* P* T- u/ a! B3. Database Update & Audit: July+ G5 O+ N( J# G5 b7 Q, V5 e
Assist the Volunteer Coordinator in maintaining accurate and up to date records.7 S4 j* C4 s5 N( @3 W: z
' [; d8 A& k5 o% }7 ], T Cross reference information on volunteer sign-in sheets with entered data on excel spreadsheet (Audit).! _( ]4 H" F5 c9 H @7 j/ Y
 Make any needed updates and corrections in excel database.
; c1 W; ^1 U2 J! |$ j# O8 d Update and/or correct volunteer contact information in excel database
2 k3 W7 ?0 Z: T5 I9 n% m( O Update and/or correct volunteer contact information in filing system
& A, s; |) x/ m: T' Q" i* u8 ]6 x Print out generated reports for distribution to FCSS; Volunteer Coordinator; Executive Director; and leadership Team/ N/ l1 U5 ]% k$ q# [- v3 N
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4. Angel Tree Gifting Program: July & August
' e( Y8 q: U9 v7 O+ {; D7 CAssist the Volunteer Coordinator in the preparatory steps in launching the Angel Tree Giving Program.
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1 d4 p p& K! E/ m" s. `8 E- P+ S8 ~ Create a letter to be sent out to previous sponsors0 s* |7 b' N* d4 _
 Mail out letter to sponsors (email and post)
) b9 }7 }. f$ I6 f Contact sponsors for current program year’s commitment and start dates- o8 e" {; V. ?; z) p. V* ?. k
 Create schedule for sponsors start dates* b0 |8 M4 {; T1 u- ]( D: \
 Schedule dates for collection of toys
% v: T7 G: R, @7 l. u Send confirmation letter with start and collection dates to sponsors: K6 R% d; B; e& q6 ~* `+ H
 Distribute first copies In person, via email and post" v$ L0 } X9 O* u- b$ S
& ] m' [0 u- a! d$ g5. Volunteer Newsletter: July & August
5 }$ [% b9 m# C$ h! GAssist the Volunteer Coordinator in the creation of the Volunteer newsletter of six yearly issues for distribution at appropriate times throughout the upcoming year.
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) B- `# F- }. F: y1 m |9 d2 z Prepare 6 newsletters for distribution throughout the year using Microsoft Publisher:
) C3 S1 R- ^& J1 j' L6 O7 a# Zo Create a Newsletter template! A4 Z+ r9 k$ ?) x
o Create creative titles based on Seasons or pertinent Events1 |3 K* T) A4 _3 X
o Enter pertinent event, fundraising, volunteer opportunity dates 9 s2 m5 O9 u+ O' Q9 Q# l; g
o Enter appropriate pictures9 y& a2 y8 e+ r6 i4 I
o Choose and enter appropriate quotes for theme for each newsletter
; j% l$ r. P* W. Co Write a short informative and motivational message for each publication
# ~+ Q% P6 `7 Y1 C' ?: f' Mo Create a color scheme for each publication
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Education:
$ Z5 I2 t0 k, F0 w Student or graduate of Volunteer Management, Event Planning, Social Work, Business Administration, Marketing Program, or other programs that have the needed skills.8 p. A9 Y. ?/ k7 e
 Completed course work or proficiency with Excel, Microsoft Office, and Publisher.3 S7 w9 C8 Y/ K* J& M! {- p! v
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Qualifications:5 R# \' O% u0 B0 D( u0 h6 w
Keen attention to detail3 w4 V8 K* F5 C
Creative visual and written skills
& u( C0 |- ?0 n5 M6 c% f Ability to work in fast paced environment
& W ]. J% \0 P4 c3 D: K Ability to handle multiple deadlines
7 h v& Z" u! t- o4 o Flexibility
2 h; J2 M Y7 ~3 f8 f3 c" u Excellent word processing skills" e( |& l) d8 D! a( [
Excellent command of the English language* |/ T: C3 f s3 Z. L7 X5 t2 T
Above average written and verbal communication skills3 }8 I! p! o/ R
Good organizational skills
- x A# g' Q6 [ Quick typing and data entry skills
1 Z) ]4 K- u7 t' G; m Accurate data entry skills
5 {8 ^& _ S$ X* b$ MAbility to work independently and on a team1 G0 Y3 T, {( D# g* H8 y8 T
Ability to work with a wide variety of individuals
$ U: |2 g( V( p r! c% yAbility or experience in working with marginalized and disabled individuals* `) X& @8 Q- P; P
Excellent customer service skills& A: k* h# u5 c, B
Respect for the religious beliefs of the Salvation Army Community and Family Services + Y! J' E0 F! i' @& ]5 q
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