Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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2 _# ]' C0 L+ V0 ~8 L1 y4 \• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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. i% F+ r$ m0 E- X6 x# `$ P, B• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

8 H. l  y( }3 E. x% w" Z• Manage office technology software licensing and hardware maintenance.

* Y4 w! [9 n6 q0 X/ x• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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' a% \1 L5 y. Q9 @  ?• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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5 ?; ^) `- ~, b3 t# m• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

6 L5 c8 P, }1 V8 K8 aKey program support duties
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. U' Z9 g# P- ^$ \# A) mInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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" i: f2 c$ @  A• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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, E6 w8 U- V- F) n" m- y• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

+ e7 A7 T: @' O! X• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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& G$ H$ P/ v6 r2 C) cFund Development

6 y! e* p, S; P$ H• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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$ c. w2 `& J# w& y# i" I9 c• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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+ F. d4 B4 B# Q. i" W• Support logistical work required for CFCA’s Annual General Meeting
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7 j4 o( M% @$ T% Z* I0 w5 r• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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( C- o( I$ y" a- s# nSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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This position is Permanent part time (20 hours per week during regular office hours).

2 f3 l0 t2 X, B5 Z$ o/ k7 Y) W, kStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

# n! e3 s0 b7 j( Y/ P7 a4 u6 V; `Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org