Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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: Y/ b. P$ e6 M8 h% LChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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6 t1 N% |5 V, Y$ t, S) _  s• Manage office technology software licensing and hardware maintenance.

( l4 s$ i) o" |, }5 S  E• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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% h7 J1 d! T/ w1 g• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

$ \0 c8 W/ h; G+ n• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

' D8 o3 C. ]$ N# b; V& S• Perform financial administrative duties as required.

Key program support duties

International Projects and Public Engagement/Communications:

/ K8 K: H9 Q- S; O; T• Maintain inventory of communication materials.
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% b' c* H  {$ }. I9 C- a$ I• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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; ?5 m/ o: u( b4 a, k6 X8 E• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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! h- b" N) ^( O" I* U• Support the management of requests for CFCA information and resources at public events.
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& X* P) R- {8 B( G$ u• Compile information packages for fundraising and promotional purposes.
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2 ]" g$ q4 s$ L  l6 ?9 H, L• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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1 u* x8 @9 J- ~3 ]• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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/ V; N- k' n9 iFund Development

• Provide logistical support for key fundraising events such as silent auctions

! k$ ?2 }4 I* \+ @• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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/ |) R+ M) U, Q. m• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

0 {( h' z. t. y1 V: k$ `Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

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This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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" ^- G. a5 g% l" sAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

9 K% X( L- C, G, e0 B$ p# cPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org