Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

2 V7 {& y% S' JChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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$ l" B. b+ C$ e* F9 v3 W6 C8 [' F* ^/ FKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

  E3 @% k# g) g; J• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

' ^9 [& C+ X; S/ l7 V$ x• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

! P+ d! R! o: w( M- G• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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3 R4 S( I) t; n6 M+ k% d• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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/ L/ b/ Y0 o4 M4 l! ]Key program support duties
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International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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/ w0 U! H6 d6 d0 W) w- ?: b8 k1 K• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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- f1 @2 Q! _& w% _• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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9 Z, z8 u8 n1 X: G) V+ \8 F. u• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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: ]/ q' U7 y& Y8 G- Z6 y- i! {• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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• Provide logistical support for key fundraising events such as silent auctions
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/ O- s( E: c- b7 i• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

, z) D6 X5 `: n  V# o• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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  e- |, R: C" j& k& U- @1 H; I• Support logistical work required for CFCA’s Annual General Meeting
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- x2 M. M" F* x0 \# W) L, L* Y• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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/ W$ }" \2 D' @: @4 m2 Y7 g7 N; ASkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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# D4 b: {9 G1 r* GSpanish language abilities are an asset.
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! G/ [: e& q1 y5 P# j/ |0 NTerm:
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This position is Permanent part time (20 hours per week during regular office hours).

! L; z; t* g; \  D/ C  m( pStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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6 U4 N( M  ?1 HThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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3 m% b0 n( u  u3 NAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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% \9 t4 ~6 f# }Web: www.changeforchildren.org