Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

; O' ^2 ]6 l5 H% [Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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* X2 |' S( r. @8 j# H$ c$ S5 l* F• Complete data entry in various programs.

4 e: K6 z# A/ }3 C7 o9 A5 P: D• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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1 n# f- z) V9 B. d$ H; \' V• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

  h9 ~% Q. {; [: A6 M* f. x* s• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

. p) l# M; m/ l4 O+ E4 O% t3 \# Y  q/ M• Perform financial administrative duties as required.
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Key program support duties

) W) x6 ^8 o2 w& J. `: AInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

. s; O  {) k# r! H5 V: m, a• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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! _6 I: x2 ^& l/ k; `6 {7 }* @Fund Development

• Provide logistical support for key fundraising events such as silent auctions

% L% o3 O2 p2 A( f" O6 U/ A5 a: ~• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

0 J, V8 @. O( {) m$ |• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

Term:

This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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- {* q% p" o, N8 S8 y9 x# E# U; t  CPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

/ A1 D( A& o$ D7 U; eWeb: www.changeforchildren.org