Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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% |( ]* t. P" d& eChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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4 I5 z9 D7 l1 k6 N7 H$ ^& {( c. ]CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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8 `2 d5 b- \" X* f6 m• Complete data entry in various programs.

2 z& D5 Q5 H( R8 p- O% r• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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$ C/ ]1 L, n$ s" ?* Q: _, P8 U• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

( s, K5 C8 W$ m! N• Meet weekly with Program Managers to define priorities.

/ K0 c' n( T+ {! ]) X- J3 b* [• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

  I0 E! h2 _, N% y) C/ L- l( ]/ U• Support maintenance of Human Resources records and the development of employee handbook.
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  M9 U2 p0 K% I# A9 T• Perform financial administrative duties as required.

Key program support duties

1 Z4 P  q/ U* o! v* @International Projects and Public Engagement/Communications:
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1 d8 Z. _# K/ ]! G3 \& _* c• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

0 j- a; p2 f8 ?8 N7 `" u7 C% b( |• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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5 q- a) N2 d, S+ ]3 L• Support management of online publicity and communication tools.

& n" [: R% P8 d1 I) O: V• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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0 i& B9 I$ m, b5 A+ s0 \• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

& I  p' s0 [9 A1 Q5 a• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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' j3 m# z& {5 f/ bSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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This position is Permanent part time (20 hours per week during regular office hours).
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- l/ d1 _$ T; ~6 s& s$ }, P/ V& pStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

7 O7 C& X, Q6 q! Z- G+ B' ?$ eWeb: www.changeforchildren.org