Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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! _3 }. r, g: @# a/ m/ F1 @Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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1 d. h8 n/ s4 b, h: d• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

, }0 e. l9 A8 V9 a0 u' c" [7 J• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

7 M: Z9 a. k- k; u* z& i/ t• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

6 n- u8 P5 Y7 q* b/ P• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

& k' J6 ~9 ]; f1 X8 _• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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% p$ |$ y; b' O: s0 J4 P• Manage mail outs for fund development or education purposes with support of Program Managers.

( e/ c! `& [1 r" `5 ~" _! Q% f• Support maintenance of Human Resources records and the development of employee handbook.

2 c3 z$ Z  [4 N8 i• Perform financial administrative duties as required.
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Key program support duties

+ z, c2 \; @' C5 p+ l6 NInternational Projects and Public Engagement/Communications:
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, a9 I) \: B( ^, Y- P• Maintain inventory of communication materials.

# k- l9 ]: A9 j• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.



9 C' D, X5 B, y% {$ o) ^& W4 W• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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6 b0 A) p9 g6 Y0 ~+ ~• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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; }- z( Z- c$ O2 w5 D8 j• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

! a/ p9 H7 I, F• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

+ t" ~5 u8 V/ z( ^3 d7 d: O* V• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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, s: {* E- b+ @( ?; X2 i* k- bSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

Term:
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& \* o. c" S( d- g' QThis position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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! J1 Q, t. h8 PThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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! _* a, Q3 a$ h2 Q# ~' qAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

" T) |# Q+ a% X, H, A6 sPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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% T, \/ v8 S3 DWeb: www.changeforchildren.org