Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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) z+ _/ C9 [1 R5 U/ FChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

, ]; i( K8 R1 m' Y: c# b6 D3 QCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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) ^# L6 n$ |% U/ b. U, Q& ]• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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$ D) F4 Z  b9 H2 {* o  {1 I• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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7 q! h' I/ m( q8 f8 r" b• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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( k* g  }  ?* ~" C% M+ p• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

# v+ r2 }2 m, V0 k4 a) n) w• Manage mail outs for fund development or education purposes with support of Program Managers.
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# c: n" y* _+ [1 P. }• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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+ j1 k% u( g) ~- j- kKey program support duties

International Projects and Public Engagement/Communications:

/ \- f/ G9 F1 ?/ P- W• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

. R8 i. Q  P; O* h2 d  z2 U7 d* {• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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8 B3 p6 e" [8 ]% {7 `• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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% c" D) z7 g% N' F# M5 {• Support the management of requests for CFCA information and resources at public events.

0 [( p* ~7 }, Q0 a) C( k• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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! j$ o! k$ G2 C8 H  I) T% Q• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

• Provide logistical support for key fundraising events such as silent auctions

: e  Z; @0 o5 U% o0 p• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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+ w% h, B% T  {6 Y: E5 ^$ X" W• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

5 G! p+ t" s- W. R' ?6 U• Support logistical work required for CFCA’s Annual General Meeting

; `$ x* v6 r9 F& D• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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4 W( Q8 i6 [6 G" a' }Spanish language abilities are an asset.

+ f7 P  R: q7 ?& ?Term:

( h$ J* F" Q' r  V  O6 F+ @This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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+ ^% U$ [! U6 z, M: B/ OThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

7 `& e9 d5 _- A+ [) Q& Q( }" d( MWeb: www.changeforchildren.org