Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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! i5 S# B  B  L$ ~7 t" WChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

4 p5 x2 G* \9 c0 G9 ^' y% a8 KKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

, N! B' n! T' t7 g! p2 C; L2 l  R) f• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

0 f+ v% `2 |$ ~& T• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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+ m. q# b: V1 c4 r• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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4 z; a" c& z, h& @• Manage mail outs for fund development or education purposes with support of Program Managers.
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( \3 T5 w8 e0 w2 `• Support maintenance of Human Resources records and the development of employee handbook.

$ B) X2 w8 D" W: k1 Q• Perform financial administrative duties as required.
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Key program support duties
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International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

9 Y# _: C! B7 T4 K; e# i• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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, V) E+ {" z6 r; i9 Z8 Y0 l• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

- ~: @8 Y+ E6 U; F• Provide administrative support for public engagement events and mail outs.
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* ^: F0 M7 h: Z• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

' a3 E/ b$ U2 A* V: v! d$ XFund Development
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3 B. N0 v* J8 O( |- ~7 [9 y# K• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

& k7 s1 @9 h) Y1 G• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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& ^5 }( g' B; }; c$ s% @' O8 x; VSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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Term:
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This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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$ O, x/ g$ v8 _# H; k# w/ z" Q1 OAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

; P& Q# H, r& p  o6 O7 s9 s0 q, ]Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

1 n  R+ e. \% C! r2 G6 J5 oWeb: www.changeforchildren.org