Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

. ?( M( e4 z) M8 eChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

3 ]1 h: ?- H1 u8 g  EKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

$ T# t4 ^& |$ D) J5 j$ D• Complete data entry in various programs.

3 U% w( {* V- @/ ^• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

. y( o- @8 K4 r% V• Manage office technology software licensing and hardware maintenance.

; `- g: u0 f" c" V% C2 y• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

- }" }" s7 `: Y• Meet weekly with Program Managers to define priorities.
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; z" s3 P$ D8 P: i• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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$ ~' `+ s, h4 A4 T• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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4 n" l2 G. ?; a+ o2 A3 bKey program support duties

International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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9 ^; T+ g: K( n4 n8 f• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

5 i( L2 c, O& o7 e: q, O• Support the promotion of CFCA events in Alberta through online and print publicity resources.



6 W- f, f9 J& }7 M• Support the management of requests for CFCA information and resources at public events.
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; b! Y$ w1 [' ^: J0 g. w/ g, |• Compile information packages for fundraising and promotional purposes.

3 y0 U( ?2 n& f& B+ H$ a! o• Manage database and support distribution of print publications.

" \$ ]! J+ s4 e- i, M• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

; O) G- C5 l; Y2 V% t/ QFund Development
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; ^4 i# O$ N, R" w5 h, U  |! G( T• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

1 U, R; ?6 |/ {0 c6 L• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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" m3 K, }) q5 e# X/ R# _Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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# t: T- {6 ^% @% UThis position is Permanent part time (20 hours per week during regular office hours).

. [3 l3 {  |* t2 d9 z" @Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

7 l& [0 f: O8 A! WAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

; O0 N& J9 S8 B1 t" N# P/ W) VPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

9 p& @8 y3 G) Y2 D# v4 [. oWeb: www.changeforchildren.org