Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
1 \$ I! k; U& q( U7 c9 KDuties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
& _. _% X  n. E-greets visitors and responds to their needs
-maintains general office tidiness
) L) w3 j9 H. ]6 d/ d# v+ DAdministrative
( m0 o4 J. x; O) T; h! r& k( n" u  P        -communicates with the brokers on internal decisions and procedures
6 k; @5 p- E. [. `4 G4 h        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
( U5 O9 P( ?4 o, Y% m! S2 @) e        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
& r% B- g& T1 Y! F& L' \- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
, R+ N6 \! d* ~" p  Y        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
( G* p+ N, R( z) l0 e$ s7 |        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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4 l4 R9 C5 @0 v- e: UQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
) B, b6 X6 n6 Y9 `% V* M        -ability to work with a wide variety of personalities; able to work as part of a team
  K5 n6 j6 z6 |        -self initiating in getting work completed, asking questions for clarification
8 z: g" O. f* e3 Q8 _-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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1 [$ A7 E" s5 j3 X8 V2 aPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
" `! [9 [% O/ V. e- I                                                        Closing date: October 10 ,2008