Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
) L- K2 G, r  m1 Z2 @4 s9 GWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
' ?4 T9 l0 D' B# yDuties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
- t* E; M: f3 _8 J+ K0 S# n-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
3 a" O4 W4 B5 Z! D' P* M9 y; C        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
0 Z! V" R; h! e0 O  z" T        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
$ A3 z5 s3 |/ t; v- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
! x. g& L+ F0 C% o' a! s        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
! \+ z% [- M) w! v) a. H8 S6 a& l- ~        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
5 Y( W2 E; Z4 s: e- r5 _$ ^4 w2 ]        -self initiating in getting work completed, asking questions for clarification
-task oriented
$ f; p+ U, |4 i; c& d- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

# ]9 Q6 \& M3 o# B3 ^: Q+ z" `6 zPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
1 [; b8 R- h. T: i5 P                                                        10867 – 97 St.
. `$ o: _* f# x5 S0 t7 f6 l8 B( _                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
0 {+ x! [2 k% }                                                         E-mail: ann_nicolai_mchb@interbaun.com
+ u+ d" @' U; O2 `$ n/ z& i, o                                                        Closing date: October 10 ,2008