Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
) P& x0 `1 I! R, A& r$ K0 NWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
1 z: k2 w4 {9 p, M) aDuties
) ~9 O' N& A4 V$ b% pReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
; }3 `+ {* |& @- gives out general information about the Co-op
6 t' c  E( ^/ g8 o! e3 ?-checks voice mail, postal mail and e-mail daily and passes on pertinent information
0 e' M/ Q& |# x1 l9 j7 L7 _; z-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
3 y6 f# ]( c: q5 ]        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
# g! i" ]6 |3 [) i5 M2 C        -ensures all organizations working with the Co-op get updated forms
: Q3 O, q. i- n: m& T9 a        -ensures all brokers have access to updated forms and templates
! M, V) y4 {, p& {( Q4 \6 f        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
  F4 y" {. _& q) Z4 G        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
! }' o7 D+ Z6 |% a- r4 U1 _' ~        - excellent computer proficiency in main programs
9 \! @1 T& z2 n+ J        - excellent interpersonal and communication skills, in person and on the telephone
0 J5 N# A5 U3 h3 W7 v        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
4 ?- E0 q/ y! H# P% c2 F-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
8 v- ?' ]9 g1 s, X' X& C+ c+ w                                                        Attn.: Ann Nicolai          Fax: 780-4282748
3 \! q0 z, V+ j( I) R& q                                                         E-mail: ann_nicolai_mchb@interbaun.com
/ y0 {# _9 Y, e8 Y+ s2 s2 E                                                        Closing date: October 10 ,2008