Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
8 o, \; @2 ]$ J' |# ?We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
6 n5 s5 A* J( I2 A+ UReception
# Y" d- t: f0 e# u$ i9 E2 C-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
0 F% f9 b' k# e5 o/ Z" @/ ?" p- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
" y9 O/ d4 D) K& g-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
% n# R' b/ ^7 U2 X9 Z+ ?: J        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
$ J# T  f, Q6 s0 j# ^4 g        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
! B8 o% l+ k; P) K& k        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
7 n8 u4 }3 e" R) l& v6 O" aSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

0 D4 z6 {3 J$ d0 B/ YQualifications
$ R6 w$ [, b. m  m        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
4 F( T- `7 U' X7 ^        -ability to work with a wide variety of personalities; able to work as part of a team
1 R- a. s1 f, S3 ?' c4 `& j/ C        -self initiating in getting work completed, asking questions for clarification
6 p6 s* c  h3 _$ A. M-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

$ N; Q& V2 ?  c6 |* z2 i; KPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
( o7 n2 h( x* `, h                                                        10867 – 97 St.
: A; Q$ _( {, U1 g' `. B                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008