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The Multicultural Health Brokers Co-operative
) P& x0 `1 I! R, A& r$ K0 NWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
1 z: k2 w4 {9 p, M) aDuties
) ~9 O' N& A4 V$ b% pReception7 W+ G1 T* G2 H: K* E
-answers the telephone, takes messages and ensures messages are given to brokers and other staff
; }3 `+ {* |& @- gives out general information about the Co-op
6 t' c E( ^/ g8 o! e3 ?-checks voice mail, postal mail and e-mail daily and passes on pertinent information
0 e' M/ Q& |# x1 l9 j7 L7 _; z-greets visitors and responds to their needs- r: y5 o- T; m: ^, X, O$ b
-maintains general office tidiness , G: v/ V- X; k" Z: q" d4 X
Administrative
3 y6 f# ]( c: q5 ] -communicates with the brokers on internal decisions and procedures$ K5 J9 k( [( {1 X+ h
- develops and maintains a system for internal forms, files and mail (incoming and outgoing)3 Q2 K2 O/ F' B7 _9 j- f6 p
-maintains accurate and up to date computer files and documents
# g! i" ]6 |3 [) i5 M2 C -ensures all organizations working with the Co-op get updated forms
: Q3 O, q. i- n: m& T9 a -ensures all brokers have access to updated forms and templates
! M, V) y4 {, p& {( Q4 \6 f - photocopies materials and information as needed and requested , T$ e( C7 ~9 c1 u$ O
- ensures all current forms are stocked and replenished : Y+ e. \5 U. o! y: ~5 z: x
Support, c6 E$ } F& Q9 G% p
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed, y: [) Z' L$ d& x" G. P8 |
- assists the brokers with urgent tasks ; d! s5 U4 Z' n+ b4 o2 u
- assists with the ordering and maintaining of office and hostess supplies at the Co-op
F4 y" {. _& q) Z4 G -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
! }' o7 D+ Z6 |% a- r4 U1 _' ~ - excellent computer proficiency in main programs
9 \! @1 T& z2 n+ J - excellent interpersonal and communication skills, in person and on the telephone
0 J5 N# A5 U3 h3 W7 v - ability to multitask, work in a busy environment and be very organized. E7 l! O5 T& I
- friendly, warm manner 9 M2 @ |9 D E; a0 T
-ability to work with a wide variety of personalities; able to work as part of a team. Z/ e) N( @6 f( {$ B
-self initiating in getting work completed, asking questions for clarification
4 ?- E0 q/ y! H# P% c2 F-task oriented2 j" H7 R" r, `
- understanding and accepting of differences in others, able to see different perspectives and problem-solve in a team context
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Please respond with a resume and cover letter to : The Multicultural Health Brokers Co-op6 k4 j3 q; y6 ]' O9 c
10867 – 97 St.0 [% g2 E% G' F- o
Edmonton, AB T5H 2M6
8 v- ?' ]9 g1 s, X' X& C+ c+ w Attn.: Ann Nicolai Fax: 780-4282748
3 \! q0 z, V+ j( I) R& q E-mail: ann_nicolai_mchb@interbaun.com
/ y0 {# _9 Y, e8 Y+ s2 s2 E Closing date: October 10 ,2008 |
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