Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
7 ~$ D% ?/ Z- e1 ]2 S  s' q-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
, W4 t7 q: V+ Z' Y5 O, u7 p-greets visitors and responds to their needs
' d$ M' r5 l' `- [/ }9 N2 ~* j% y. r: |-maintains general office tidiness
Administrative
6 T* T& S7 i* p0 e$ _& _/ A        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
! A' T7 A# u' a: I        -maintains accurate and up to date computer files and documents
9 s' e0 R' T  j+ b- J( g" C        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
2 J- C1 n$ z/ z6 A% R        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
0 c' L1 [; `6 ]* X) c4 v5 P5 C8 c        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

( r2 h3 o  ]1 s4 {  PQualifications
% J' i) Y1 P" D4 b        - excellent computer proficiency in main programs
/ Z) N9 g% K% n8 V2 s, Y8 i& b        - excellent interpersonal and communication skills, in person and on the telephone
! W5 A! Y* y' ]0 B$ l% k5 N6 f        - ability to multitask, work in a busy environment and be very organized
9 @) w( p& C" L# L0 X  z8 r. l        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
3 `9 O1 n! c' x- I5 `        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
8 M& E1 A5 P! ?0 F5 ^) g: I                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
+ u. A, o* J* |6 D                                                        Attn.: Ann Nicolai          Fax: 780-4282748
: A) u( Y. o9 }% Z                                                         E-mail: ann_nicolai_mchb@interbaun.com
0 S# V3 }* A9 |" u# {& n: n( G2 K                                                        Closing date: October 10 ,2008