Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
: X: O% g8 {% b& M1 jWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
% L! [2 Z0 ?. q& E/ [. H6 SDuties
2 M7 K% Q! e. x/ o# |: o4 UReception
2 |) U  f/ v; Z+ h-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
# q- \6 n3 Y8 {4 a& A        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
$ X* {- {. y: m, b' c        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
; y$ @4 @4 {4 r2 `9 ]        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
) B4 T& ]% f/ ]1 p9 BSupport
+ @+ B% S0 l) @6 C) B- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
! G0 o. o6 b0 n        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

; ~' J; l3 P: G( j9 W6 mQualifications
& I0 W" F& z& |( o' p        - excellent computer proficiency in main programs
4 M7 g( h! v; c2 G" t9 ]        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
+ {0 S+ s8 Y+ D% \! U& J        - friendly, warm manner
7 J" D% s. o. N1 ^1 \) i, W        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
9 ^) n7 u" U  X: }# h& ~
1 r7 Z7 ?% B* p# G0 W7 O- cPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
1 s; L& N% L0 I+ [, U- m  D5 F( e                                                        Edmonton, AB           T5H 2M6       
- |: X) F+ o+ U- R4 [2 M, N                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008