Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
) e9 }. W/ U7 S5 L# CWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
) {- f& x1 o8 X, WDuties
Reception
, V/ ^7 ]* k2 e% o5 o; T-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
  z4 h! k: \- i+ ^0 U0 }2 L4 f- gives out general information about the Co-op
4 p. Q* k+ J) x2 ]- A* P2 U! k: u-checks voice mail, postal mail and e-mail daily and passes on pertinent information
  h" q3 ?( X6 P9 x1 y-greets visitors and responds to their needs
+ K9 I" w: d1 H3 [$ g' }-maintains general office tidiness
5 [* h: R. U' t& W% PAdministrative
+ P" z) j' u0 V* e/ _; b        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
* N' V' A* B8 [* `! |1 n: y4 r        -maintains accurate and up to date computer files and documents
8 e0 B0 _- L, r3 ]        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
1 E% F3 p, m4 a        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
  C! ]0 c, q  \; n, F2 l4 |        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
1 ^: g  i. Q9 A$ Y" l' j/ b- h        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
% Q" ]' [9 n+ e, @# o        - excellent computer proficiency in main programs
2 R7 W# h  d. h' ]+ z        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
" b: u' }- x5 x; ?. b        -ability to work with a wide variety of personalities; able to work as part of a team
0 ~2 W) r+ H3 y2 K1 S& x        -self initiating in getting work completed, asking questions for clarification
% {6 m; n3 D. M5 `/ x& `. b-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
8 e9 T( A% G. d2 N' r# o                                                         E-mail: ann_nicolai_mchb@interbaun.com
2 ]" Q, B3 o0 E  P# g9 p+ E4 K* Y                                                        Closing date: October 10 ,2008