Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
+ o6 B0 K; u1 ^9 }) s1 h3 qReception
; Y( @0 W3 R. w-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
9 [2 ^$ I) _* R( I0 ]( C7 a-greets visitors and responds to their needs
-maintains general office tidiness
2 [7 g; m; ]$ T, k8 ]" L& @Administrative
! s# H1 X" B* Y/ B$ x" t3 H        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
; ]) h- @1 c( [7 ]8 p6 v        -maintains accurate and up to date computer files and documents
0 r5 J# @  D1 i4 G' ]        -ensures all organizations working with the Co-op get updated forms
0 \3 s+ B9 S, v) ~7 O        -ensures all brokers have access to updated forms and templates
0 g/ \% H! [3 j* a* x: I% w$ X        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
4 t4 Q- z- X4 y* O1 [' d  MSupport
# e6 U. w% D# _) \* p2 d1 p& n- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
2 F9 U  \9 ]) n' k        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
! W2 j( X( k3 Y        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

0 Y1 c3 Q* n" L( n3 ]  XQualifications
        - excellent computer proficiency in main programs
$ M: D$ x0 x7 b4 o        - excellent interpersonal and communication skills, in person and on the telephone
( P/ D- R0 G- z4 D        - ability to multitask, work in a busy environment and be very organized
8 V; f: Z' r9 z; _8 n$ m( p8 W        - friendly, warm manner
9 v3 `% X+ ?! B! P# U  z* [' Z: `        -ability to work with a wide variety of personalities; able to work as part of a team
- m) r" e. g0 H8 X# p' J5 |        -self initiating in getting work completed, asking questions for clarification
-task oriented
7 f( ]) U* H* [5 J# l- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
' m: e: }) X7 e, V5 N                                                        Edmonton, AB           T5H 2M6       
( B( \; b0 G  B- j- q* [0 L/ m& F" q5 H                                                        Attn.: Ann Nicolai          Fax: 780-4282748
6 w+ I2 r0 C7 T$ a( ]# T% u0 |                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008