Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
2 Y2 q( `+ @$ O! K+ N: E4 LDuties
3 ]. q. B- p" e9 F1 MReception
- H+ g( p, M3 G) y-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
8 j1 k/ `7 T6 a$ W' S-checks voice mail, postal mail and e-mail daily and passes on pertinent information
: Y% a0 o; b$ Q4 k& U-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
# B  h% U8 F$ t4 Q( b        -communicates with the brokers on internal decisions and procedures
0 E* J6 U2 j( h4 V* A2 |        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
, j  U. l: Z; N/ s: [        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
) s+ O( M3 k1 D5 {- M- o) V' E        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
3 d$ W+ d; {2 p# H+ n" b! WSupport
; ~0 t+ \. C0 @$ M0 R+ a- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
0 G) M' G8 ?: N- W        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
, R0 D4 |; m- E- J3 T' J7 x0 l        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
, H! h6 L0 T6 S7 a
9 G6 C- v/ n1 {* y) ~. a& v5 yQualifications
        - excellent computer proficiency in main programs
  S! j" Q; l: ^1 T8 S        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
9 R0 S9 j1 p- A9 E( ]        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
  j% y2 h% y% w' G' q- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

1 O2 H3 n6 l* @Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
& T9 Y8 `1 D9 l$ J3 {# u6 u  j                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008