Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
* d" d; [- K2 E7 F/ p- ^Duties
  n2 m1 E" V4 ?- ]3 e7 O+ B- I9 ^Reception
# Y% V& U0 l+ \/ q6 _5 U! y-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
* w6 O$ m' i0 O( P! z0 i-greets visitors and responds to their needs
-maintains general office tidiness
- W2 i2 e% e1 ]- A. s/ X( ZAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
8 d9 j5 L- v% ?* H: x4 s        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
0 ~! G2 Z% A: i& ?7 Z$ w/ V$ z$ j        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
' Z( P1 q& o7 F' {& P; S- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
, K3 I( Z- N1 b2 ~0 j        - assists the brokers with urgent tasks
4 l0 W9 {3 \8 X( K1 Z# m2 F+ O- ~        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
2 z' A2 q* F6 D        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
7 y# |/ L9 @* C3 V+ e: k        - friendly, warm manner
3 l* |( N5 \! S$ R        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
" z  z2 Y' Y  P; }6 ^7 d* A7 S-task oriented
# A* v9 w% p9 ^' D0 R* ^- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
  o$ R9 e: p, I
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
9 D; ~) i1 k0 ?7 ^                                                        10867 – 97 St.
  p, a3 {3 j2 e* B4 Y                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
1 x9 ?6 \) u0 a/ u% {7 W3 _; T8 k                                                         E-mail: ann_nicolai_mchb@interbaun.com
* a! y0 x+ Y! {! o% f                                                        Closing date: October 10 ,2008