Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
9 a: O3 J' V% l' iDuties
Reception
$ f( e, ]6 M7 h# Z-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
! U' h6 U9 H7 F) f! Y( ^-checks voice mail, postal mail and e-mail daily and passes on pertinent information
( Z5 ~$ o; t4 n  C" w6 m+ Z% e-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
9 v* F0 w# m" C: j6 l5 Q% I        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
9 o  a' [. ?" @        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
# d( \5 d5 |( F; B7 f5 H1 g8 Q3 Q        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
6 Z, f( c8 M: K3 A: qSupport
( x* B2 s, V& D! e: t6 h- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
/ p& [9 l4 b  K* u. F        - assists the brokers with urgent tasks
/ ~1 m2 r- h; H$ i% `        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

7 [6 W9 x; y; H8 O, a2 fQualifications
        - excellent computer proficiency in main programs
! T( C& E; `8 V. W& W        - excellent interpersonal and communication skills, in person and on the telephone
1 ?$ q5 ~: p, _        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
6 I* w$ x" B, }1 B: R        -ability to work with a wide variety of personalities; able to work as part of a team
" p( `3 \) m/ {, k$ a2 J& A        -self initiating in getting work completed, asking questions for clarification
' X1 D. E2 C1 E. z' w  L6 H-task oriented
% h3 q( U- j/ e; s: {8 _5 u- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

; K+ S- B1 h/ _) WPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
  T% J0 _2 @  z0 `  ?                                                        Edmonton, AB           T5H 2M6       
8 o" Y6 @" y/ b$ Z" j4 }                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008