Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
5 Q+ i3 U3 G3 }6 n! J2 [( NReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
3 `8 m! Y8 C# W-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
, n8 }9 Q/ g8 X" Y+ m1 LAdministrative
        -communicates with the brokers on internal decisions and procedures
4 h6 g$ q4 K! [) M; d5 e3 R0 y9 I        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
$ O, n, z9 i1 w% S3 M        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
& r: h/ H% N. ?2 m        - ensures all current forms are stocked and replenished
Support
8 u: I8 i! A6 n4 n' i0 X8 r- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
( b- h$ j; P0 {+ T1 v        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
; G( E: s& E) O7 G4 n/ I, q/ {; ]        - excellent computer proficiency in main programs
8 V9 ]2 N% Y: s5 @4 S8 ^        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
9 j, E" {' _7 }        -ability to work with a wide variety of personalities; able to work as part of a team
3 u! v4 X5 y  e6 o8 D, V        -self initiating in getting work completed, asking questions for clarification
( h) Q, K3 V, F, a-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
1 N: w8 T! R+ [! i6 D! P                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008