Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
% J3 Y6 ]' J  DDuties
) x8 l  z1 i3 r, S7 b* {5 HReception
. G+ S/ [% m. s" q! X7 V# Z  Q-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
/ I# N: w) V( J. \9 }- gives out general information about the Co-op
/ V/ k# R3 ?& q5 i-checks voice mail, postal mail and e-mail daily and passes on pertinent information
6 M6 p7 K4 x. I( K& r9 }  x-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
/ s3 d5 ^# A1 i% @4 K% y& Z        - photocopies materials and information as needed and requested
- M5 G( z5 s: m, R        - ensures all current forms are stocked and replenished
. a+ A1 O  H0 j' \Support
. Z$ l) `! Z9 M9 A5 W  B% R- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
0 Q& {7 |' T7 V$ V' O        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

$ \; Q: \% G' O; V. o+ D2 WQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
0 z8 T) s. E4 O: w6 t) O9 K        - friendly, warm manner
: m1 V( e" p' o% D        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
% i- e+ w/ m) U- f-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
* s8 I  ]9 D) j# z1 E3 l0 i2 ?
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
6 d+ O2 [3 i- z: \2 L- b% I                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008