Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
$ `) w* H) d7 U- G7 H+ jReception
" O( f8 }  `' r) P8 a# p-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
; U: p1 _6 S1 L( Q- gives out general information about the Co-op
3 p; ~; x, n5 @: ?# s-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
+ B& G& p& K' L0 X8 y2 ~  t8 U-maintains general office tidiness
Administrative
1 {# d6 }9 h2 G+ ?. I/ M        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
2 ]; U9 x7 s% I8 r) ^9 g9 ?        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
  q1 g0 m. o) _, Y        -ensures all brokers have access to updated forms and templates
5 j5 r! `* ?9 P2 _2 ^$ i' ^* @% w        - photocopies materials and information as needed and requested
( u& j" x+ ]9 m* ~        - ensures all current forms are stocked and replenished
7 S  n! Z0 g  o* n6 {3 qSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
1 I# S4 o& u4 ]9 _6 n6 Y+ N        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
; V+ y- f0 S: ]! R
3 N: k, v) M. OQualifications
8 z6 x+ S+ X3 m3 \0 N# x        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
$ d4 I0 U8 m6 P        - ability to multitask, work in a busy environment and be very organized
! _1 O% f( T$ T% w, C$ h0 ?: T        - friendly, warm manner
0 q7 D0 A6 B* c) @; c3 Y6 v$ ~        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
9 P8 o( n" ]$ N-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

: W7 w! f; i" g* g- ?Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
# r3 l. d. ~- R                                                        10867 – 97 St.
7 h5 U1 z1 U- ?) T' @                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
4 {! u. g) T6 ?9 [/ v1 a" p                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008