Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
* D+ V# q; a  b1 DReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
, i" a7 Q' k, d2 D) {- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
4 f# s- _( c2 r0 K4 ^. b-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
/ B1 Q) A; u3 l. W        -maintains accurate and up to date computer files and documents
1 B& y# E4 Y2 ?        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
" q: {! D: {% D; k/ o, U: q; a        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
9 T9 Y  u4 o! ~# |$ ^. `" ^5 {Support
( m% U* W1 A9 n1 u1 V, h( l# ]- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
' U: R/ w# ~, y5 A        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
  e, @+ F: ?, A3 @  E        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
) R2 p" V: ?! J* v# G$ j        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
4 A. c- X$ h/ G8 @* y2 E' M! G- y        - ability to multitask, work in a busy environment and be very organized
  g6 }* }. S% T+ ?0 N  E/ y* u        - friendly, warm manner
" X2 f% ~. j9 K/ q7 I( E        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
$ V7 w7 F+ T6 Z& f: W, b+ }-task oriented
# W0 h3 m- s6 |- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
. _- ?2 s. a2 p" ^+ N                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008