Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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- y" A; M' N+ ?1 y  GChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

# e& ?1 H7 P. d5 W$ c1 l- {CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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' X4 _5 G0 ?4 W  u* c  d. E• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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/ Z- j! Z# o) n% W/ i1 C• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

: w4 c8 a+ ?5 H, H• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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! S+ V! U" \. S4 b! A$ `• Manage office technology software licensing and hardware maintenance.

3 p, U: c2 P  ~/ P• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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2 ^1 D( b. E1 K; ^8 g• Support effective internal communication by recording and distributing all meeting minutes.

3 J/ {0 `2 }3 |. K! B• Meet weekly with Program Managers to define priorities.
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. x2 F0 x( p8 K& {, a3 |/ p• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

# d8 F' h+ u5 W% n• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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: f! M9 V. k2 A) C! z, iKey program support duties
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; I( u8 d& f" \International Projects and Public Engagement/Communications:

' |! \# e) r6 E$ x3 g& X• Maintain inventory of communication materials.

7 h; w) r! J- \2 ?# h" ^; p: I* n) L1 A1 R• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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* M1 h6 H" m2 J8 v. U( U• Support management of online publicity and communication tools.

" Y2 V. b$ i: Y+ a+ X• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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& n. R( Y' X4 B0 n7 _• Support the management of requests for CFCA information and resources at public events.
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1 w$ o4 ?6 d( {) ?• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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$ Y( _) J% |; g1 y, G2 Q• Provide administrative support for public engagement events and mail outs.
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' n; P0 B  W+ M; s• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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, E4 k- Q2 _5 y! O- H% W• Provide logistical support for key fundraising events such as silent auctions

  |4 j; P( S( r5 W/ c& I• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

/ a  ?0 w: Y! d2 [• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

9 }+ C4 N% c/ v! H0 {$ f& T• Support logistical work required for CFCA’s Annual General Meeting
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. J  \. x1 W) Z( d• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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4 p8 T* I& v' I. Z+ C  _Spanish language abilities are an asset.

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  e+ E# L# P1 A' DThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

& }& I/ N) K7 _3 d9 e( Z. e2 F/ J4 HAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org