Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

6 V( C( g. j: j" l( P8 X5 PCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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" E9 N. J- a: i5 {% ^6 W7 R! y3 p% w4 |• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

- e" N1 j. {  ^' S8 l# l• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

9 p$ U6 f2 J' H9 d4 P. R; E- B• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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: e' ?* [$ ?, P1 U. U• Support effective internal communication by recording and distributing all meeting minutes.

) L6 t3 ?# t4 J• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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8 ^; K- t. m0 i" w8 o( X• Manage mail outs for fund development or education purposes with support of Program Managers.
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0 ]5 a# S) e0 ~; y5 ^; T  y• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

0 D. w! o, |1 X7 h, {+ C9 \4 B6 n7 DKey program support duties
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& @' e* E& E) B- w$ dInternational Projects and Public Engagement/Communications:
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: B4 l$ e8 b% ^; r. x' v% ^• Maintain inventory of communication materials.
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  O7 t" o7 J# q' [% F6 z2 }• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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: \8 ?8 Q8 `0 h/ C• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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  Z8 U1 [! [9 u) }8 G  D• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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% e! g8 N- c6 o  ?8 v' s, Y• Provide administrative support for public engagement events and mail outs.

, d+ e/ ~  @9 s+ s• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

: X9 O/ d8 i7 B- kSpanish language abilities are an asset.

2 D, l  s' t+ e0 {6 E! H! [% D" ~% }Term:
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/ r: d5 N1 t% b% C2 i2 [This position is Permanent part time (20 hours per week during regular office hours).
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% E7 Z( k- ~$ N  J0 T3 v5 A; TStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

5 L- w2 r/ O  |/ FThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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, Z! f3 E6 M/ d6 MAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

- m3 H$ U" A' Z8 o& s3 Z( N& MPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org