Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

* d9 z* n' b+ f% ^- x7 e8 c0 X; gChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

) s! q& w* H8 b; \& L6 R3 _+ BCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

5 u/ x9 ^, k. A( q8 G( w  I0 }• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

% w* ]+ B4 d6 f" F• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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: S& R7 a% s, A  k* P• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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, y) m. E; N. l! k. N& `0 @0 ^- X• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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Key program support duties

International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

( Z: E( t. B! [2 n• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

# c6 V* y# _. V7 Q• Support management of online publicity and communication tools.
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4 r' m, }9 @- c• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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, z8 v0 J6 h  {, a; ^  `- u2 i• Support the management of requests for CFCA information and resources at public events.

7 w4 g* k+ Y3 Z8 V3 ]) O, `• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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  l. J% ?* G3 [& S7 A/ `• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

9 g' v; X% |: t, i& G9 jFund Development

• Provide logistical support for key fundraising events such as silent auctions
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( S3 Z/ V4 D, s; T$ I/ C$ U• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

$ ]. h" |- g# R9 `" A• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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* d3 u% S. e9 J! [1 ^5 lSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

) g( S# Q1 r/ DTerm:

This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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8 n+ x% B4 V" W+ JThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org