Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

- _  g1 _, y/ yCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

1 \8 c5 [/ f$ x& D# w4 YKey administrative duties:

( K$ U& e, g5 r1 w) k% [• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

+ ~" ~2 \1 t# k• Complete data entry in various programs.

2 ~" [& S; J* B$ Z2 g4 |• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

* J4 A! w, _/ k: M( U! N1 K+ ]• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

/ O  h% v; V8 d6 }5 K• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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. I/ K, R- K* `! \! |• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

5 t# _: q5 y! B1 L0 C& f• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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6 I  E& n% \- w4 p5 a2 r5 P• Manage mail outs for fund development or education purposes with support of Program Managers.

/ Z4 J+ c; u2 @  h; Z0 M• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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( ?0 z, Y3 G" xKey program support duties

( G0 a& C! Q4 r8 ~! vInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

2 n/ h! b' y! G" H• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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  x# l" R% m$ A0 H, D. p) l% L" q• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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, p: y6 |% I; m/ d• Support the management of requests for CFCA information and resources at public events.

! X% `; u# y0 l( K) g• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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2 W. U# G/ B- x7 P; q) T6 u• Provide administrative support for public engagement events and mail outs.
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$ E) O! h) ^; i• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

* Z) R" M7 v) r( B. d/ m5 E* x• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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* o/ L$ `: V  u& P* a( _• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

Term:
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This position is Permanent part time (20 hours per week during regular office hours).

2 `6 Y+ {' y( V" j: r& uStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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9 T: X4 G# K+ s, I7 ?The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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$ k4 ?: x6 R; s; k  JPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org