Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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  L; ]0 i4 \0 |7 _2 |! L( {  H• Complete data entry in various programs.
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0 V* s' d0 @$ t+ W, `& _• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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' }$ t3 N0 D( ^7 v$ I. {4 J8 x4 s• Manage office technology software licensing and hardware maintenance.
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+ {! c: w8 c) q1 f• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

2 ]7 j% @! @# m* u3 V( [" V• Manage mail outs for fund development or education purposes with support of Program Managers.

' c9 Q; ]: z! O2 i5 W• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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- `3 m# ?( I! G% t8 aKey program support duties
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International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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/ f4 z, \  l) m9 J% G5 f  t6 m• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

  R4 M4 x9 h# i! q1 N4 P• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

6 q6 P2 N9 n+ Z  h: \• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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# L* L, |0 c2 e6 j- ~2 y' N• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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1 \: |: ~: }( N; B: t3 L! P• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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+ V$ E9 z" ?. q4 NSpanish language abilities are an asset.

Term:

This position is Permanent part time (20 hours per week during regular office hours).

# o- t5 G( I; C! W; CStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

- P, u1 O! o9 {* NPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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. p+ @# P) j2 p  R0 WWeb: www.changeforchildren.org