Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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/ p" `4 a5 w1 X9 ?7 X7 LCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

* o8 g. j, `* ~2 g6 y5 ~Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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; d/ s0 L: y9 n/ v( g  r7 p• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

; C6 T3 ^" ]1 L( q8 c( J0 y3 [• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

% v4 G3 }; l& x4 Y• Manage mail outs for fund development or education purposes with support of Program Managers.
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9 ^7 U/ ^  X/ b: L& L* F# d4 }• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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# y) n; b# d: d% M! rKey program support duties
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2 b+ d7 t4 @  l8 G- x. O/ aInternational Projects and Public Engagement/Communications:
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8 b, [; I" X% D9 Q0 v6 Q$ j5 y• Maintain inventory of communication materials.
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* G: c. c- S+ _$ S9 w4 J# a• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

) o/ w' I* G' x& y  f7 k0 b3 y1 e• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

" s7 k' M/ j( R! U: i8 G8 w" v• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

+ R* v0 Y: o4 c  j9 `. i% V• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

6 W8 [6 h! z2 W) ^. h1 m8 vFund Development
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/ Z6 A- [4 d# |; d! Y• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

5 x+ M4 p/ O! ^" n- ?• Support logistical work required for CFCA’s Annual General Meeting
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, z2 Q8 j1 ?/ S! W" V2 c$ y• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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' }& T: u+ S: E+ OSpanish language abilities are an asset.

Term:

! J' q4 r& z3 lThis position is Permanent part time (20 hours per week during regular office hours).

& M5 `0 l+ G9 P2 MStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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7 r' z% Y5 b  ~) |* h& bThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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! R. ^; e1 m0 D" O1 q# ZAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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/ r. U& j; |' ^- P9 dPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org