Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
) g' ]- Q6 x8 z8 ]* r  U1 YWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
: Q, k' p/ O. K$ xDuties
' u* F7 B2 M5 f$ _Reception
" ^$ V! J' Z- s-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- @, N: b! c# {1 h1 L- gives out general information about the Co-op
# L2 I0 O8 E/ i0 R-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
+ A" ^) Z: V( ]# \  ^( \  \-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
8 L" r: q) n" g  X6 S: ]        -maintains accurate and up to date computer files and documents
( v+ y+ |6 L, r" ~        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
4 q" p" ^3 s. ?1 [: O$ k4 L        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
% Z, T$ ?5 ^2 {. b4 W- D        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

1 t. F. R$ o# h& k$ a5 aQualifications
        - excellent computer proficiency in main programs
2 [- [1 L# v$ Q3 T& Z: B1 f  o        - excellent interpersonal and communication skills, in person and on the telephone
, x3 f2 k3 t7 F# x+ e( ]6 o        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
2 c) o6 ]" v$ o6 V- u; C* C        -ability to work with a wide variety of personalities; able to work as part of a team
' h  t& M7 c/ u1 z        -self initiating in getting work completed, asking questions for clarification
. w) l. ^" _* D* V9 X' E-task oriented
% k( O) H( Q% W; R- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
8 q- [( z9 P- ?4 H7 }1 |' }, _                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008