Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
0 v( o0 {  O0 G# |! v% iWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
# I& k: R6 }& k- \- E) |-checks voice mail, postal mail and e-mail daily and passes on pertinent information
8 K- R  q9 N! ^, j* }# ~-greets visitors and responds to their needs
-maintains general office tidiness
( s$ `4 H  x0 Z( ~6 i: E! T4 OAdministrative
2 o' d! H) U+ f! t. A        -communicates with the brokers on internal decisions and procedures
: F$ c5 W, {2 U2 S4 i        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
& i+ s! k4 _5 j! F0 A        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
# G& P- c$ s- P& s! z* y5 z* W$ x( lSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
- f+ R1 b1 b  ~# c2 `/ d        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
8 Y$ a4 s6 q/ `6 v- |        - excellent computer proficiency in main programs
9 i& R5 z4 u( y. a        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
. l! E& b5 _4 K4 _4 \( M        - friendly, warm manner
% ?8 a8 R# ?4 V/ M        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
6 z; ~9 m1 R7 R- X; e-task oriented
1 B5 t; c/ z7 l4 h4 s) |" v' R' ?- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
3 V* o- W! J8 \  m! a, ]
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
* F5 s) C3 B! Z0 b2 a* {                                                        Edmonton, AB           T5H 2M6       
* H8 I* R) U0 a; H1 U                                                        Attn.: Ann Nicolai          Fax: 780-4282748
( t' y0 m- v3 ]- F                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008