Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
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& o) x# B" v: Y7 R+ f5 W/ W( ZReception
7 O% w0 P3 L+ j-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
; h8 [# j6 i. ~2 P- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
) j2 n! y* B% B-greets visitors and responds to their needs
-maintains general office tidiness
& }' V! c# I/ l- H( X( M& S: i8 UAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
8 [! w& O' A: r        -maintains accurate and up to date computer files and documents
& ~% G! m( ]$ h' `: `        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
# R# e, k* [4 e# f        - photocopies materials and information as needed and requested
# ^# [' ]8 I( R        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
* A, f* Y; M! I; W% y        -self initiating in getting work completed, asking questions for clarification
+ @/ D2 d; \( [& Z7 W-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008