Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
1 i/ ^; C* G' L* F, W+ w2 MWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
& u/ H# L' C+ |; M1 _  b-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
, h/ _. D* j  S, o/ @; z: n- gives out general information about the Co-op
: f4 K9 k2 @9 k4 s-checks voice mail, postal mail and e-mail daily and passes on pertinent information
6 t- B6 O& w- E+ ]/ D$ [2 A$ Y8 @-greets visitors and responds to their needs
5 ^% J/ H6 y* {; e( g' K-maintains general office tidiness
Administrative
& D2 q$ G* l& A. A9 G/ s        -communicates with the brokers on internal decisions and procedures
; B2 @' F9 k' n" V; W        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
; U# x6 v% D6 F7 I, R0 j3 m" O# A        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
; T) `6 @! c( l1 N- b4 r, B) l        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
: A) s5 p9 \  A8 d: ~5 u  z( u
" H2 F/ s. `2 k: `7 bQualifications
4 D- y. F; J" _) z6 }" R        - excellent computer proficiency in main programs
8 y3 k8 `$ d) Q( ~' Y! F9 a        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
+ a6 s* H" U6 {9 G, O7 L. l- c7 a        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
: F8 V, K! h% }% U3 }3 q        -self initiating in getting work completed, asking questions for clarification
-task oriented
5 O+ o$ z" b0 \- E& `2 |- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

. }0 J: }  ^& M7 bPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
) y0 F; U0 X- b, q" i                                                        10867 – 97 St.
1 C* p2 q; a9 u  }! c$ `" l+ u                                                        Edmonton, AB           T5H 2M6       
4 i9 _* N1 Z6 }. E9 \                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
+ T$ k# f( x6 R& T- J: k                                                        Closing date: October 10 ,2008