Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
- e+ e0 m1 z2 ?4 [We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
, o* L& U4 ^- N; |. GReception
2 f$ ?8 i  _" ~# x# m-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
: Q+ u5 ]2 l& d-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
4 B  f% Z, r  q-maintains general office tidiness
; Z, X3 g: S$ ?1 N$ i! ^Administrative
) x: _3 _: @4 C2 {& a# g        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
/ T7 s; o9 ^/ D& {5 p+ b$ R9 Y' W1 k        -ensures all organizations working with the Co-op get updated forms
% I1 j3 E; E- O2 M        -ensures all brokers have access to updated forms and templates
& p7 m8 X1 Y: W        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
' L! V: d1 n' ?" a7 s+ N4 R        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
! u& g6 y. w0 K; _
Qualifications
2 |' N/ k) m8 T; A/ ~/ ^        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
: r' ^6 W1 f& d7 O, Q        - ability to multitask, work in a busy environment and be very organized
% K* d* ]2 b+ B, \        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
6 y8 _, H% O9 l7 P# ~        -self initiating in getting work completed, asking questions for clarification
8 \8 W, \- n* E; C& r* O-task oriented
2 W9 M& w7 W: L) N2 Y- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
8 E1 E& _  [' y, f  e4 ]
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
7 m& O) d/ b! ^" |8 {! L/ R                                                        Edmonton, AB           T5H 2M6       
# O/ g1 `' {  s7 u                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
9 l4 Y4 m! ~. z. L) H                                                        Closing date: October 10 ,2008