Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
9 X1 Y$ u& i: Y/ DWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
8 X+ q1 h5 D5 i5 u) ]+ vReception
5 T! C1 ?2 N. {6 Q* z-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
! C7 Y2 v) ]+ ^9 ~: M. S, W- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
6 _5 t3 e$ E6 ]0 r& |. [% Q-greets visitors and responds to their needs
* @7 k% F8 ?" w-maintains general office tidiness
; I5 V1 R; K4 u2 E' ]Administrative
( l) s2 w: h; S$ B3 a        -communicates with the brokers on internal decisions and procedures
8 X8 E( }9 E; v' U# U" i/ r/ a* `        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
" a9 i; q( I2 G# t        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
/ t: y  x, i1 x        - photocopies materials and information as needed and requested
1 y$ G$ k  d; }! h( o        - ensures all current forms are stocked and replenished
* S0 {) _& M( R5 Y% ?) g7 d% k; BSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
9 L8 _% P" y6 C) y- c        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
) d8 R  T. o- f. @( _" L7 [
( i; \7 [. e- |% L3 rQualifications
4 b. ]" @7 V1 |+ p# j        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
$ H/ v# e2 x7 s2 K/ H& t; f0 c' \        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
$ I9 N) w; M- N% l6 D' x( E        -self initiating in getting work completed, asking questions for clarification
-task oriented
  J; g8 z- q2 Q$ _% M5 H) Y- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
$ S+ j" e, i' Z7 G% f                                                        Attn.: Ann Nicolai          Fax: 780-4282748
! T' a. G9 l% N. o9 l3 y                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008