Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
- h: C7 S' C; [& x! s) u% |- s0 cDuties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
6 G3 e, L5 h$ J% \/ T- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
' ~  V$ i% `' F3 F, B8 k-greets visitors and responds to their needs
7 S( K/ l6 _7 n9 n1 N, d' v5 f/ P$ o-maintains general office tidiness
+ W) D+ z# V; s5 r4 O0 SAdministrative
        -communicates with the brokers on internal decisions and procedures
, a$ m; k* _% w" U' Q        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
# B- W2 l2 P1 s# }        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
. Q. g% T! E0 v5 e        -ensures all brokers have access to updated forms and templates
/ v1 Z/ F3 Z# r3 |  ?9 j6 n        - photocopies materials and information as needed and requested
2 {. R) B' [+ i8 Z9 F/ A        - ensures all current forms are stocked and replenished
* o9 I' ^$ E$ u/ I1 H7 e3 X( e1 A6 pSupport
0 C  H! v+ n2 p- a) s6 O, `8 S- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
9 B3 }$ `  ~# t- H9 g( `3 M  z; j& |        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
1 k9 S; [- f& N7 l        - excellent computer proficiency in main programs
9 j( b+ y* Q5 q! j        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
& c; i! w, s) B        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
# y2 k8 ?1 s" t5 N3 o6 h/ g( r- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
. @' w: f; |* L. x( _                                                        Attn.: Ann Nicolai          Fax: 780-4282748
2 e: w/ B$ t: ~9 b                                                         E-mail: ann_nicolai_mchb@interbaun.com
! b0 I: V, g, R9 ~4 X* D. Y0 c% X                                                        Closing date: October 10 ,2008