Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
' j1 ^9 m: n% D: P-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
8 N0 W( A* q- v: \& dAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
  X( N1 m2 o" K; [1 G        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
. d% x" R! a$ n8 X7 k. U3 M/ a        - photocopies materials and information as needed and requested
5 r/ c3 @/ t$ @/ W% O* H        - ensures all current forms are stocked and replenished
: F. @% J' H# o) c( G0 gSupport
) o) H6 \( q1 q( J0 M- {- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
( J2 U. d# A) b8 a( Y& S        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
9 a" O' V9 P# `' ]: u        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

3 y* X* l5 v1 V7 WQualifications
5 F7 Z6 e- B8 v1 {; f( H        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
9 D, x$ _& K  O: y1 |        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
3 v; I! E; N" B4 E6 U; N$ O        -self initiating in getting work completed, asking questions for clarification
-task oriented
( ]. ~/ X* i; P- u- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
$ c5 X9 }$ E; G+ J2 S$ f
8 a2 T& ?0 [, ?$ c+ P7 d/ iPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
, K% C5 _  ^9 o7 f. F: I/ B0 b6 W                                                        10867 – 97 St.
0 M% ^3 ^4 [; z& S2 r4 q                                                        Edmonton, AB           T5H 2M6       
4 @' z* y& n2 U6 M. Z                                                        Attn.: Ann Nicolai          Fax: 780-4282748
& N6 o; C7 [% f9 D" F, J                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008