Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
1 C  b5 L- ^9 f+ Z+ _4 y; K, NReception
1 {# @  X) h- s3 v' j2 l* T$ a-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
% O# ~3 A- d; ]: b5 i-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
2 f" A, C$ {4 c) j9 M        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
  q# S! M, B5 j& K% S        -maintains accurate and up to date computer files and documents
. U1 P+ L) h$ K7 H/ t4 C! A        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
3 U: j4 x# s0 {9 R        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
" E0 X" T; H) l, e; c- K- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
0 A! A0 E  C3 ~3 x% L* y' r6 b# Z        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
9 C7 G5 ]! M6 `  j8 Q. Z; S, ^        - excellent interpersonal and communication skills, in person and on the telephone
0 f2 N3 d9 b. x$ c; d1 |        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
  R5 F$ Y( }$ m' m/ N8 K        -self initiating in getting work completed, asking questions for clarification
% {6 F/ U1 p  S0 j; @-task oriented
" P" h; k# {: ^# ~2 U6 a  n/ C- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

% k! ~2 Z' c1 v& P, h( VPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
1 E5 B5 T! Q: D) z0 ^/ c% t                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
, Q* d1 T$ e4 W0 q  p% _. w                                                        Attn.: Ann Nicolai          Fax: 780-4282748
& R$ J+ B! f. I- b2 N; f                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008