Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
7 b6 b( V% P* k5 I' g% I+ H( I+ [Reception
5 |3 E( r! m. M9 N5 ]6 T. F-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
: J8 X9 R. Q7 n, g0 ?* H-greets visitors and responds to their needs
, U! I( \2 v7 Q/ K1 _# o5 f-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
( @! O" w8 z4 h; F; k' q        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
* r; j& S. ]. x2 v9 l8 `3 K4 s7 F1 O        -ensures all organizations working with the Co-op get updated forms
4 G. F* `+ h& m; r8 s        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
0 w% Y1 G$ ^! t3 J* G$ A3 K/ X        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
+ g! x( ?, A5 I) u0 O6 B: t3 X        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
) @+ _; @, L! K% t" Q        - excellent interpersonal and communication skills, in person and on the telephone
9 e! ?) C6 S" W6 c+ [        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
' b/ e0 r! j: A" ^; q2 k        -ability to work with a wide variety of personalities; able to work as part of a team
9 r7 z* g6 K% o8 N$ O5 }, n& K        -self initiating in getting work completed, asking questions for clarification
-task oriented
0 e  S# e+ V4 h! u# M7 ?- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
9 Z# d% _  b/ k% m5 C% i; c* |                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
& W+ o( {$ C# O+ I                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
9 n$ o0 m+ S. u/ U                                                        Closing date: October 10 ,2008