Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
3 _- f2 h& |4 m+ r2 z1 P+ bReception
  G/ k6 a! V$ j! @-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
' D, q1 }2 s$ y! i2 x2 w. A-greets visitors and responds to their needs
. q5 e7 f7 U: a/ Z- G6 L-maintains general office tidiness
. u: U) O$ U7 w3 kAdministrative
$ g: n. d- r! j5 W4 f$ I        -communicates with the brokers on internal decisions and procedures
& t# b4 S) h7 z( D$ i1 J7 h7 c        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
, Z( ?$ l% H1 f' g7 j% _( [, M* z  Q        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
3 K( w7 q  {' m) Y        -ensures all brokers have access to updated forms and templates
+ X5 {! ]: y1 U( |6 N) p7 o# z        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
* c: J' Y2 a2 B" hSupport
, C1 Y& @' Q$ o5 h( v. U- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
. e; A+ w+ s3 c* }3 T9 K9 M        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
" R% j! N& y6 I- a# v- M4 n. E        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

2 m' ]7 p0 |$ C/ |+ p4 WQualifications
/ g" ?! q0 ?1 }3 E6 H8 Y# O        - excellent computer proficiency in main programs
: r  F$ I! T) [* q        - excellent interpersonal and communication skills, in person and on the telephone
- F; d, t0 P" M2 ~0 j7 A6 x" M        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
0 s7 {' o+ e2 d) Z8 p' B! r+ s        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

0 J: Q3 H# Y; |: PPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
# F4 c6 ?6 v1 @5 K: ^                                                        Edmonton, AB           T5H 2M6       
6 C0 G  d" {* f9 b( D+ g" [                                                        Attn.: Ann Nicolai          Fax: 780-4282748
& S' }3 A* a" a, c3 U' P                                                         E-mail: ann_nicolai_mchb@interbaun.com
& `: h% `4 T. C7 y* C                                                        Closing date: October 10 ,2008