Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
' _9 I' x" P; m- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
3 u, a+ P  O3 S) i-greets visitors and responds to their needs
: Y, n$ Y$ V+ j1 C2 b+ D% Z-maintains general office tidiness
Administrative
; _- T+ x+ u; T" D        -communicates with the brokers on internal decisions and procedures
7 N/ H7 t+ a) ^1 q2 U0 Z        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
* H2 B2 b, C. u6 u" I6 y        - ensures all current forms are stocked and replenished
- w- \3 G5 t9 Z# qSupport
# o+ F! I/ S3 T  R7 s6 Q) m- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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8 H# n- C$ \) a- _1 ^Qualifications
( I* [9 Z. ?/ @        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
! k: Z& o3 y: [        - ability to multitask, work in a busy environment and be very organized
; M, h9 }1 {) d$ K        - friendly, warm manner
0 ^5 j- K1 K0 {" t+ w- O        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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' l# m8 F# d: Y) t* w5 r- [Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
. B5 W. ?6 B: c                                                        Edmonton, AB           T5H 2M6       
  m& G! ~1 F3 H                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
+ M6 p  Y  g; Q" Y                                                        Closing date: October 10 ,2008