Job posting

芳草萋萋

JOB POSTING
  FOR
OPERATIONS MANAGER - VENUES & PROGRAMMING

REPORTING RELATIONSHIPS
The Operations Manager - Venues and Programming will operate with a  
direct line reporting relationship to the SU´s Manager of Programming  
, R6 t$ L1 A3 k" j3 Pand Venues.
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8 U8 W+ g  c5 L" J  D& JROLES AND RESPONSIBILITIES
The duties of the Operations Manager - SU Venues are diverse and  
extensive, and are targeted at the all round smooth operation and  
financial and operational success of the Horowitz Theatre as well as  
the logistical organization and smooth rental of the additional  
9 @$ u0 r% X7 Bvenues within the realm of the Students´ Union.  In the light of that  
* ]- O! e0 g5 S9 {breadth and complexity, it is not possible to fully define or  
0 _: M8 b) `: @" r4 A" adescribe all roles and responsibilities in a document of this kind.   
However, the main roles and responsibilities of the Operations  
1 m; b: O' b5 n1 O) eManager are as follows:
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1.        Space Roles and Responsibilities
/ P2 p8 Y7 x( `2 D
4 J# l. D- @, ~2 d# y1 |a.   To ensure, at all times, that the venues listed below meet the  
appropriate standards, requirements and needs, and contributes in a  
positive way to the smooth operation and success of the individual  
3 b7 D& A/ f# Hrenter.
) V( ?+ N3 u7 C·     Myer Horowitz Theatre
·     Dinwoodie Lounge
·     SUB Stage

b.   This includes, but is not limited to, the following:
·     To plan the capital and supply expenditures to meet the  
production and facility requirements.
% s; R5 K% U& E- J" s# {- l·     To ensure the day-to-day compliance of the venues with existing  
6 E! N% j' k! S# s% C) m! k) l" Dsafety regulations and building policies.
, S+ E: Q; B2 }, N5 Z& c4 NTo ensure that the maximum potential of renters is met.

+ v  w6 [/ z) X8 |# V/ X2.        Marketing and Promotion

+ x9 ~" Y8 g, p! e7 w; x9 T$ ]4 ta.   To develop and implement a marketing plan for the venues that  
focuses upon advertising and promoting the venue to faculty,  
  E% S# T' I, a  o' s7 ?6 y$ Pstudents, and internal and external clients on an on-going basis.  
( C  v6 u8 x- [, f: H0 X2 n$ `This strategy will include implementing and/or delegating the following:
8 a: [) m' n& w+ q" `% D·     To develop and maintain promotional materials, the Horowitz  
Theatre and SU Venues home page, newspaper and other advertising; to  
8 ~+ L' b+ A& v1 v% L- ^; n" ntake advantage of other internal and external advertising  
opportunities; and to develop press releases and other promotional  
) B& R0 L8 L! a( M; Hliterature on an ongoing basis.
·     To coordinate tours of the venues for potential renters.
" `# X  O$ j6 U·     To promote upcoming events in the Horowitz Theatre through the  
) k" a& r! _/ {" ?1 i7 Euse of the Horowitz Theatre Home Page and the SU Events Calendar.
·     To develop new external clients for the venues.
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3.        Staff and Supervisory Roles and Responsibilities

, E: v7 p7 C3 Z- H+ \. ]6 `9 f+ da.   To ensure, at all times, that the venues are adequately and cost-
- C0 n- _# f; z5 O1 r. teffectively staffed, and that the staff utilized by or within the  
venues meet the appropriate standards, requirements and needs, and  
contribute in a positive way to the smooth operation and success of  
4 s2 z. _6 c) ]the renter´s events. This includes, but is not necessarily limited  
* |, n0 Z! a9 w5 y, Y. f' s. pto, the following:
·     To be responsible, under the direction of the Manager of Venues  
and Programming, for all staff issues including hiring, disciplining,  
evaluating and terminating, as necessary.
To ensure that the Horowitz Theatre is adequately supervised at  
all times, this includes the development and implementation of such  
6 o! o  w* M- e, }0 G1 M9 dschedules and rosters as may be necessary to ensure the effective and  
# q6 q0 S! P# i) T3 U$ G7 Wcost-effective supervision of the venues at all times during which it  
is in operation or needs to be in operation.
·     To work with the Technical Director, when necessary, to ensure  
" s/ g& G3 o3 G/ C3 L8 r, V: ^that an adequate and appropriate level of part-time staff exists to  
facilitate the smooth operation of the venues and to ensure all  
0 Z, {, G) b# o6 B! M) D+ yrenters needs are met.
·     To work with the Technical Director to ensure that the skills  
; r& l$ `0 _) I; ?/ }* M9 Y2 iand attitudes of all subordinate staff are appropriate in light of  
$ @, B0 m, ~+ E# c8 Xthe roles they must perform. This includes providing adequate and  
, @: H2 }1 z9 V* R" K6 yeffective training (and re-training) in all applicable and  
# P* ?5 C/ x- M1 q5 |+ V6 Aappropriate areas, and ensuring that the Policy and Procedures manual  
is kep up-to-date at all times.
·     To ensure all staff are trained in and committed to providing  
+ u" {1 U) ^: b# k4 H8 o4 ~excellent customer service to all renters.
·     To work with the Technical Director to arrange staff  
scheduling.  To handle payroll related matters, under the guidance  
and direction of the Manager of Venues and Programming, concerning  
the staff of the venues.
' W% u0 t( Q+ r·     Working with the Manager of Facilities and Operations to ensure  
7 r  X' d# O7 q  E+ \" B& athe appropriate setup/tear down of each venue.
·     Working with the Manager of Programming and Venues to ensure  
3 L; @9 g' r* K+ Mthat additional requests such as licensed receptions are arranged.


4.          Overall Financial Performance

" A6 r& u) b  J# e  _a. To ensure, at all times, that the Financial and Administrative  
systems and processes utilized by or within the venues meet the  
appropriate standards, requirements and needs, and contribute in a  
2 @6 O# c; f3 N- w- Y" ]" cpositive way to the smooth operation and success of the venues. This  
: P9 S% ?* B$ g0 \6 Mincludes, but is not necessarily limited to, the following:
To provide input and expertise in the formulation of appropriate  
operating budgets covering the venues to the SU´s Manager of  
' y) S7 z8 G3 J' L" Q% dProgramming and Venues and to discuss and refine those budgets  
; L6 J  g* D+ [) I1 RManager of Programming and Venues, and Manager of Finance &  
8 u0 x3 I/ `4 i: q5 h( f! IAdministration prior to their submission for final approval.
0 {+ U; i. c6 p% j1 {, S8 Z·  To manage the venues in a manner which adequately and effectively  
reflects the budgets approved for the venues and/or which reflects  
the best interests of the venues and the Students´ Union.
4 {% [# ?% W1 d: I+ n·  To function as the key player in the submission of financial and  
administrative documentation covering the venues to be used in the  
' i- O% W; _6 Pcompilation of monthly and annual financial statements, and such  
" j8 }; ?2 d# ?# W! E+ y$ sother reports as may be necessary.
·  To discuss those financial statements and other reports, together  
with all financial and administrative procedures, with the SU´s  
1 F* R& z' _! o( e( X+ \- i% EManager of Programming and Venues and Manager of Finance &  
; z% p1 W; D/ kAdministration with a view to determining and implementing action  
aimed at improving the financial and/or functional effectiveness of  
5 c- U2 _1 r$ E9 Y2 g3 dthe Horowitz Theatre.
4 s) r) S6 @7 H1 A·  To ensure the existence of adequate, effective and accurate job  
costing systems to be used in connection with the determination and  
setting of appropriate prices for rental and staffing rates for  
- K, Y/ l% y5 v( c9 k( ?events held in the Horowitz Theatre.
·  To develop accurate documentation to be used in connection with  
the billing clients, and to forward such documentation in a timely  
3 |+ c, A# D6 S% S- |% amanner to the Accounting Department.
0 c, c. v" W" e  w& P2 [, O·  To recognize, address and handle all matters relating to financial  
' {% b/ u5 u" R3 aand administrative procedures and systems in a manner which reflects  
- p; K, b% L! F9 ?/ kthe requirements of the SU´s Manager of Programming and Venues and  
- O0 g/ N' m) p/ z* i5 W% ]Manager of Finance and Administration, and in a manner which  
; Z. l- ^6 I' g3 e% I7 X3 zcontributes positively to the smooth operation and success of the  
- ]3 Z  e5 S% Y) A+ I3 Q* H; Nvenues.
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5.          Overall Roles and Responsibilities
$ ?# o8 A$ V  ja.   To ensure, at all times, that the systems and processes used in  
renting the venues meet the appropriate standards, requirements and  
needs, and contribute to the smooth operation and success of the  
  y, v/ i( ^  v% p+ Hvenues. This includes, but is not limited to, the following:

! ^' k4 {3 n1 d# h·  To recognize, develop and set in place such rental procedures as  
! n$ b" W' j! @8 Z5 V- @8 Vmay be necessary to ensure the smooth operation of the venues, this  
is to include but not necessarily be limited to systems and processes  
in the areas of contracts, inventory management, contract evaluation,  
& P) K6 F) |4 ?# N* T( Tpricing, costing, equipment usage, rental/contract invoicing,  
% g. }  V9 Z+ H2 [( [5 ztogether with such other systems and procedures as may be necessary  
to ensure the smooth, secure, efficient, cost-effective and  
! q  f; D* h0 x" Y+ y: [8 c: q/ Jfunctionally-effective operation of the Horowitz Theatre.
' l) `' E3 b' ]·  To recognize, develop and set in place such operational procedures  
& X5 ?  B1 [" l* O" D' ]as may be necessary to ensure the smooth, efficient and cost-
effective operation of the venues.
·  To negotiate rental lease agreements (contracts) relating to  
dates, rates, staff and miscellaneous charges.
( R) E0 w7 h+ b·  To ensure that adequate inventory is available at all times and  
that such inventory is stored and issued in effective and secure ways.
! ]! R+ X9 I1 B& F5 k·  To consult with renters as to facility issues in producing their  
  k$ @0 S# C( r! x3 X9 [particular event in the venues.
0 @, f: r, D7 G( `·  To provide the venues on-site staff with such documentation and  
supporting information as it may need to effectively fulfill the  
! W0 c* L" h8 S) @' T* froles they are to perform to ensure the success of the renter´s event.
·  To produce quotes in respect to staffing costs for a particular  
rental with consultation with the Technical Director.
·  To ensure that all queries raised with the venues whether from the  
& l2 m% T' `7 _# `# a4 @SU or renters, are promptly and effectively handled and adequately  
( m# H5 e# Q; _0 m6 b" z( xanswered, and to ensure that such action as may be necessary in  
$ x" y/ s( B$ ?) Ufollow-up to such queries is taken in a timely manner.
To ensure that the venues and its capabilities are adequately,  
4 [$ h5 j2 x: s' ^! F. ?, ?  |effectively and cost-effectively advertised and promoted, and that  
the cost of such endeavors does not exceed the budgetary provision  
; d. q* I3 R" _made for them unless prior approval is given by the Manager of  
* E$ f/ k5 x# l; wProgramming and Venues.
·  To act as an informed and knowledgeable resource in the case of  
# q% _( G! s1 }/ a, W3 esignificant challenges and/or problems surrounding the tasks of  
3 S. h/ v* d6 c) p. Fmarketing, administration, operations, and any such other matters as  
: S2 ]9 z! W  f8 k! R- \may provide such challenges and/or problems.
9 @8 `; A& W' @: \3 V2 J·  To attend such meetings as may be required to support the smooth  
operation of the venues or the Students´ Union as a whole.
·  To perform other job-related duties as may be required by the  
Manager of Programming and Venues in order to ensure the smooth and  
; L! \9 j( B$ ?secure operation of the venues.
# k8 J5 h1 a2 O·  To recognize, address and handle all matters relating to overall  
operations in a manner which reflects the requirements of the SU´s  
Manager of Programming and Venues, and Manager of Finance and  
+ p3 N3 O+ J& `9 ]3 V3 SAdministration, and in a manner which contributes positively to the  
smooth operation and success of the Horowitz Theatre.
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5 t- U; O6 |( F% aQUALIFICATIONS:
' v1 R+ A' t" w) P7 M1)             Minimum two years related post secondary education, or  
an acceptable combination of education and experience.
2)             Supervisory experience.
2 M5 L% i4 ?: Q* @3)             Ability to create new initiatives with little or no  
supervision.
4)             High level of creativity
5)             Knowledge of budgeting and staffing procedures.
6)             Excellent organizational and communication skills and  
( d0 H! Q! ]( ~: Fstrong writing skills.
& ?0 a4 @, U8 l: p* N5 ]7)             Dynamic individual with experience in large group and  
one-on-one promotion.
             Ability to work with students, staff, University  
# ]( P+ |: N; G- Afaculty and administration with a dedication to providing excellent  
customer service.
6 U7 m  d/ O/ X' M" C* X6 B7 |Union exempt position
4 D( c; \) B% u$ P7 J8 yJuly 6 2007

Please state salary expectations

' p6 a8 E8 O/ @& Y+ ^: y& iPlease apply in writing to: Val Stewart, Personnel Manager, Box 600  
& L$ O* c" l3 |) y; DRoom 2-900 SUB, U of A Campus T6G 2J7 by 4pm Tuesday, July 17th 2007.