Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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, ]4 P( a3 O# y  MChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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7 ]- Y2 ]* b5 h: M: D5 O) hCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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/ u$ u! Z2 X5 j( i' v3 _5 e+ k5 Z8 |Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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5 X" n1 Z# X8 P7 G/ S. l9 ~* S• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

4 O# l# \+ y: J; W6 y• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

& G2 q4 _4 X/ j2 C$ o: f3 f, I• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

7 ^/ ^7 V6 z& @: D: j& ~; n• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

; N& }) ]$ W: d7 x; p! Y• Perform financial administrative duties as required.
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Key program support duties

0 i5 q/ g2 v# u# A( r/ x* ZInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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8 J; \0 u3 Y9 y, Y' R• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

; T( j' }; K6 H3 y9 _• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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* l, ?$ ^# P9 q3 g2 W" \• Support the management of requests for CFCA information and resources at public events.

, H* t( ^+ f4 ]" @  L/ b• Compile information packages for fundraising and promotional purposes.

; V& q& J, |' Y% I  l9 s• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

8 D( H; g1 V( p* K# x• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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" l' d$ v9 `0 N1 l# R5 U• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

Term:

This position is Permanent part time (20 hours per week during regular office hours).
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# T  O  l! ]2 Q8 c% x# F1 ^Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

6 X4 L! l8 M0 _) N2 SWeb: www.changeforchildren.org