Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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" e2 S! o$ \( s: \4 fCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

0 U% C& q, J$ Z% @) cKey administrative duties:

& f4 I" f' O) D  f" @& S• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

- J7 ]2 }4 T; U# o  e. r• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

8 t. l. j0 E2 `  z% B• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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: R3 ~  i' ?6 E1 P9 O• Support effective internal communication by recording and distributing all meeting minutes.

+ g& v6 y; \3 F% ^4 }- J0 T• Meet weekly with Program Managers to define priorities.

8 ~+ D5 w1 f; ^% i3 D  Y5 x6 x• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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* A# a) C9 ~' P• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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- B5 _0 b& v( y$ a9 \* BKey program support duties

International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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) v, }  [8 q3 v. r% Z• Support the management of requests for CFCA information and resources at public events.
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5 A" y0 z  R0 ~' B% P* h• Compile information packages for fundraising and promotional purposes.
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+ P" p; l# V4 P+ F+ J• Manage database and support distribution of print publications.
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0 S5 G" W  y  O: @$ [  {• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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" r: o" T. @0 L& H" S4 n; f; r- HFund Development

• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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- g. r% `! R+ e9 I+ A• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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: x% |9 `* n+ Z5 C+ t" e• Support logistical work required for CFCA’s Annual General Meeting

6 H# L1 x5 E, d! q' E. w! O; {' y• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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Term:
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) J$ W& ^' A) ^! s9 y& |5 CThis position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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# L2 |' z3 z! ?; JThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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& v8 j' S8 o6 ~9 W: j! s/ |. KPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org