Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

5 J  `9 J/ f+ \6 i) `. WCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

% ]. B6 @* i4 R" ]' u2 |+ _Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

8 O! m' c3 w! I5 ~" E4 I$ R0 r; v• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

2 k. D, S6 W# C0 ~0 ]5 ^( O• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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4 g* y" v6 |: P2 w7 g• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

) C* f  @3 w! F1 H% I( [• Meet weekly with Program Managers to define priorities.

. j: p5 u0 o2 b2 ?! X; l• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

/ C7 O& G$ I+ T$ I; c- L4 `! S) n• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

Key program support duties

9 h1 S; a* F& I5 z. X, A7 H+ NInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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4 O" g/ u# i( K4 w7 }% x* {• Support management of online publicity and communication tools.
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8 H( t4 S+ M  j' e. ^• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.
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% X1 G4 {# A9 j+ ~& a# R6 z" Z• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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6 X: k) w, T7 y8 c• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

0 S! A% }, r4 C. r7 mFund Development

• Provide logistical support for key fundraising events such as silent auctions
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# O) g  b0 {1 x& f3 p• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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& [; F5 r4 G  O2 d  QTerm:

This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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% L9 k: @, S. @& s, w( sThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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7 E; A6 h5 a  y- B) s' h# DAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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3 w* S, R' h, o, _" TWeb: www.changeforchildren.org