Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
4 v* \- E" E) w
( X' j. z6 h: W! l/ b2 YChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
7 P3 E6 u* r9 p" m8 }; a# Q- z4 r
0 ?' d) g" m& h! }) B6 cCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

  d' ?5 W) |. `' n- QKey administrative duties:
- J( S. n( \3 E. J# m: a- e/ b
) M, ]1 I. w3 a+ X• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
$ @1 [( h" S& `1 N* k4 z! I" B% P8 @
• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

! m9 }2 F9 }7 `/ \3 c• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

0 m& ?9 S  u5 Y9 F• Manage office technology software licensing and hardware maintenance.

. }  D5 B, M& z4 r% {, W• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
- H& H" a+ `3 y" f) S
• Support effective internal communication by recording and distributing all meeting minutes.

/ V) S  J. h" l0 o* ^3 s• Meet weekly with Program Managers to define priorities.
: ]+ A& m6 Q' S# I; W
• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
1 s* F, k* M4 s$ }- A  m1 {
• Manage mail outs for fund development or education purposes with support of Program Managers.

1 m4 F+ z# c- y, s5 |9 ~5 U• Support maintenance of Human Resources records and the development of employee handbook.

/ s! B% u/ S6 Q# A1 x4 O• Perform financial administrative duties as required.
1 F8 [1 o8 M% L7 I: u; D
+ L4 e1 P5 Y  D) C/ q9 E$ q) RKey program support duties
( w$ r7 X( x2 _; F* S
International Projects and Public Engagement/Communications:
; q- O8 h, N. \) b# a& [
• Maintain inventory of communication materials.
, n6 w9 k$ l& A/ m
5 J. M2 U0 Z  L; M6 W9 q9 ^$ ]• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

" }3 `. k. C6 U, a) s• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
  X0 D0 h, y' z7 m: N
• Support management of online publicity and communication tools.

8 o' q& B+ [' c1 O, ^% O9 i• Support the promotion of CFCA events in Alberta through online and print publicity resources.



• Support the management of requests for CFCA information and resources at public events.
9 ?8 M4 G; `& s1 V2 Q0 h: R
• Compile information packages for fundraising and promotional purposes.

6 t1 t' Y0 v/ s& Q- o' W• Manage database and support distribution of print publications.
7 V& S* d4 f3 D: h; T/ K' X
( ^, o0 r$ y1 B- A* E• Provide administrative support for public engagement events and mail outs.
: I/ [$ S1 w+ J8 g
• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
4 n3 M" Q/ V% J5 K7 t, l0 n' d
9 O% {' S2 b! t+ _7 u& x) h! O/ oFund Development
9 S; d# T6 ~. t* s; M9 f8 K6 T
9 f1 U( e3 W. z; }$ q% f) g• Provide logistical support for key fundraising events such as silent auctions
, _4 H" q# L5 l9 N% i9 k
( i# S' N; l2 F8 x* ?• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
! s4 e  C$ M. Y" v  _
• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
* f2 J8 S' {* r% v
• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
: f) A5 A0 c7 N" \
Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

+ g# m$ B% y$ Y' C3 Q) USpanish language abilities are an asset.
; ~3 ]3 g5 D3 c: I1 I. g  ]
! C/ C5 v5 m- E, wTerm:

This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
; B; R: E. H* y% y4 K% h2 J
. C$ H! Q9 K0 F/ WThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
! A) h( M4 i, F" ?0 f
3 G. O8 E, n! W, J4 CAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org