Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

( [6 g/ l0 ^1 s3 jChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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/ t  l. e) L4 T% z& S3 Y. wCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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( B$ b. }( ~  V4 C  B' ~Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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  B0 U. ]  ~( S' w. t7 L0 H! T2 ?" T• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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2 _! {2 R  q* E( U# P0 v: o• Support effective internal communication by recording and distributing all meeting minutes.

' U  d; D1 I7 h0 Q• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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2 l5 [, f/ d' @! N2 [1 z• Manage mail outs for fund development or education purposes with support of Program Managers.
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- D! x* y% k* o% ]0 |• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

2 r! T" q" a% o0 I2 t6 F$ @Key program support duties

International Projects and Public Engagement/Communications:
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  h4 ^, p3 I8 I0 j% ]% k• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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1 B2 ~7 E" l: Y+ w9 d• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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+ I. r1 G' M' f  `  M• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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- w1 `: y' g# d$ `• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

( U6 s! \& R6 B) {5 s( U8 HFund Development

• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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0 y" |. Z: r  t; n/ @• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

5 E! x* q' C; e. Z• Support logistical work required for CFCA’s Annual General Meeting

4 R; K8 k; f4 W& r• Assist in administrative tasks related to donor recognition and event reconciliation as required.

& d, l( [( S/ w7 X) fSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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8 i9 R# d& y8 @. [; XSpanish language abilities are an asset.

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This position is Permanent part time (20 hours per week during regular office hours).

2 o2 f6 N: P" i+ L1 @0 B/ o. XStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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' t$ C: B; @& d1 b1 h' |The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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) O2 A6 w. K! A* |Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org