Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

) z. R$ b9 N! Y+ y% z; AChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
. ]8 n3 ~0 ~! b& z% ~- C  x$ k! M2 N
. k3 J0 P# V. n; U9 q5 FKey administrative duties:
, V% P- E6 b. ~- F) T# D/ l: o' h
• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

# f7 ^# k% b% k" c/ ?# F• Complete data entry in various programs.
5 o' C6 B. I4 X
$ i/ F  s$ }0 E- Z5 y• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
, q1 k8 y6 A# S
4 T% B; V! Q( r8 ]& F• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

8 k0 y1 u* z' @" h1 M5 W* k• Manage office technology software licensing and hardware maintenance.
8 x% J) S2 f2 ^3 @
• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
" t, k# G/ `- R# t- V$ t
0 P" T/ }2 p. N2 c( e' J• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

( j" k& q4 F+ v: ]3 o• Manage mail outs for fund development or education purposes with support of Program Managers.
8 n) k' B) I! R) h5 Y
2 |$ @! t3 T, A4 u7 Q• Support maintenance of Human Resources records and the development of employee handbook.

5 X# G$ l6 p) @: @5 }$ u• Perform financial administrative duties as required.

& H/ ]* d" `3 OKey program support duties

" @! r1 ^# \! K# D) l% oInternational Projects and Public Engagement/Communications:

' F) l6 x3 t: a7 H: w5 D• Maintain inventory of communication materials.
9 t! x- F: F- A) o( J" U
* M! c( c$ e9 E; s: t1 y+ d• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
5 D; }* b/ z# P# [2 n8 `/ [
• Support management of online publicity and communication tools.
. g+ j9 I7 l& G0 o9 a
• Support the promotion of CFCA events in Alberta through online and print publicity resources.


0 @" Z- `/ g/ J  G9 }
7 r+ e9 B+ G- G' j, \9 j' r# n% g• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
; M* b( U# k! H4 X; ^% v+ A( ?
8 e) O' K7 e% w• Provide administrative support for public engagement events and mail outs.

+ p7 \7 z  H. [2 h- N• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

4 d8 K0 l* i; J$ {Fund Development
, j( `, Y  u& I: S5 C6 Q5 d' H8 D
% d* d! ~' K' T7 f) }• Provide logistical support for key fundraising events such as silent auctions

# k. [+ S! Y! s) `• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
( o; {% e$ O' e' z/ ?4 \
" C8 T1 D% B  s" M0 J- e• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

9 e0 a( @" O4 N) C• Support logistical work required for CFCA’s Annual General Meeting
" T  U( F$ G/ {
• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
# d& E& N6 G  W
& N5 O2 i! v& C$ x  {& A  `& a3 FSpanish language abilities are an asset.
/ v7 ?+ C2 S" a4 q# l$ J- Z
  D5 A0 b& h7 a4 P' b9 s4 ?5 P6 e! W0 u* STerm:
6 @% \1 y% z9 Y" v- k/ {6 [. ]
4 w# j) C6 {0 pThis position is Permanent part time (20 hours per week during regular office hours).
. H& W+ \- H7 j, n" ^8 V. r
7 z; x7 a- A- _7 q6 X! M- ^$ [Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

+ P, K$ {4 Z1 z# EThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
  X" V# n, y+ H
4 ]1 F5 B( c! b. ?6 gAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
( K* {) R" {- i# c& N! d$ v" \
% o/ J5 o  t7 l' a, h. g5 c' uPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

6 {% U" ^2 s" J2 vWeb: www.changeforchildren.org