Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
  T- g6 ^' |' zWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
5 I' b, M1 R8 L! z/ ^Duties
" |& }/ p9 C3 p2 y8 |Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
0 J1 `; H# F: B-maintains general office tidiness
6 R7 x: G: y  P( lAdministrative
        -communicates with the brokers on internal decisions and procedures
: O" k4 C- p6 \; o5 X4 v: B( q        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
) w9 B. c: t% o5 z        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
) y: ^. L, h  U! `# E: s        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
7 j1 W9 s5 @2 B1 e) z: _& I4 e' ]Support
/ S8 K2 G3 }7 k6 u6 d: {- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
3 v  N- H# b, S        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
! p6 [7 \5 C6 B) B3 a0 O        - excellent computer proficiency in main programs
9 T4 r$ |1 v) h9 e1 \! @% j7 i        - excellent interpersonal and communication skills, in person and on the telephone
8 U/ l- C' t  _9 S* h        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- p# f# ~( Y: t8 @# r* ^* i- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
2 z9 N/ P7 C5 N& S: B( y- v5 t" K
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
7 A  z6 J. o" e4 Z                                                         E-mail: ann_nicolai_mchb@interbaun.com
6 _+ h2 l& S! i& w" U8 Q, r                                                        Closing date: October 10 ,2008