Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
9 t* b5 I# a% J& Z# e* e; f. FWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
5 Y6 k0 H( G$ o' f9 M* sDuties
* ]3 J( R! t2 _Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
8 n0 i, y5 H: b) B! k; c* n7 n- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
+ y. _4 u: i. |3 O( N9 I-maintains general office tidiness
, X/ o7 p0 |$ D- D. WAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
9 _4 B7 x4 y8 n  R4 F& E( I        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
. k( o% Z' s# E: Z% O9 c        - ensures all current forms are stocked and replenished
Support
; ~, W7 q" n) ^& _* [: @- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

: `8 f( }1 e  H5 nQualifications
        - excellent computer proficiency in main programs
' H& G* z) V' M9 \2 n        - excellent interpersonal and communication skills, in person and on the telephone
7 W4 R! J$ T) {% q& g. z1 |- b        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
7 T4 I* c! F! V; k, `9 d- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

2 m9 l! l; V0 p2 R9 v5 r. F! bPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
/ r' G! k( Z6 `# }6 u. R0 k6 H$ g                                                        10867 – 97 St.
6 `( J2 s6 i+ Q) L                                                        Edmonton, AB           T5H 2M6       
/ Q+ h" ]6 i9 W+ ^6 h2 H                                                        Attn.: Ann Nicolai          Fax: 780-4282748
+ C6 n. I0 B0 D& r5 }8 |                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008