Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
2 a9 E4 `. x: k+ TWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
1 p; M, O& J; M5 cDuties
8 \9 i! Y! n0 P* k* C$ YReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
* E- x/ Q' i+ D0 z5 r- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
8 D0 I" f; C$ ^+ W! K! \( v        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
) r& s, e5 I3 i" x/ c( s! S        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
% p" P6 r1 X4 Y+ u& P5 uSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
+ F% u/ K( P9 n& T1 [9 ~        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
# L2 n) P1 G% R& i- |        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
4 T0 A: H% d# I, c* E1 e, v3 i        -self initiating in getting work completed, asking questions for clarification
-task oriented
* O! ~: M0 \% b+ y% X+ w- @1 j- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
2 m5 _! q0 p$ f1 C8 B                                                        Edmonton, AB           T5H 2M6       
5 a. M) K3 Z9 Q4 a+ _                                                        Attn.: Ann Nicolai          Fax: 780-4282748
+ R" B0 F6 @( [1 Q# {: T/ c                                                         E-mail: ann_nicolai_mchb@interbaun.com
. @3 ^% M( U3 Z  v                                                        Closing date: October 10 ,2008