Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
' w( r0 i# N, P( }6 a; \( E5 p, O6 v4 YDuties
" I  r' o" w) e7 m  H: FReception
& O0 g9 I; s' d0 j-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
( F! O9 p7 |, P& u' b* u-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
. H) f/ z7 B. @- P) B6 jAdministrative
6 e1 l6 x; A5 ?: `. [! |" n. ^        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
0 o+ }/ p$ j( z8 Q8 _; p9 o        -ensures all organizations working with the Co-op get updated forms
, p9 ]9 F1 M7 q, d) f- s        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
) R1 `! I3 R& s! U        - ensures all current forms are stocked and replenished
/ C$ q2 Q' b$ F) ^# b1 [$ @Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
7 s  f7 `7 C+ z        - assists the brokers with urgent tasks
; s' f; ^7 y2 \% V1 N. ^        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
3 x) M) ^& I  V9 P9 u; [9 q        - friendly, warm manner
2 {0 y5 T+ e7 B        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- d; V& Y2 A0 D; x5 `+ j( D; m- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
7 Y/ C) ^: K4 N( B
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
# o( Z/ V% T9 }3 E7 N3 q                                                        Attn.: Ann Nicolai          Fax: 780-4282748
9 r  o8 H" }4 C. e) a                                                         E-mail: ann_nicolai_mchb@interbaun.com
6 c) }& r$ Y( O' X                                                        Closing date: October 10 ,2008