Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
5 j4 `" B& [  d3 w* vDuties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
' v. Z/ K. E) |- O5 @: i- gives out general information about the Co-op
7 W8 v8 K; ]+ q1 g-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
) l7 @3 l$ _/ p8 f2 W4 h, dAdministrative
        -communicates with the brokers on internal decisions and procedures
/ p' E* e: Z2 A+ o+ D' ?1 ~        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
4 f! m4 [1 E) q- ^* k0 n        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
, `. ^: u3 n" D  l0 R5 O; B        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
; n( i2 y" P0 ]+ ~$ O- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
; n" l  o6 T8 W3 L        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
, T4 |9 q7 P* d9 \' r; j
Qualifications
5 `3 C/ x8 v7 |( }% Y        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
) T  Z3 ~1 D1 ^& ]7 R/ j# O* G5 r        - ability to multitask, work in a busy environment and be very organized
# |+ f! e1 g7 m3 E8 M/ P        - friendly, warm manner
" f9 g: n" D+ n, r$ l, X& C' G" V        -ability to work with a wide variety of personalities; able to work as part of a team
0 X; C% R% k( \5 {4 g        -self initiating in getting work completed, asking questions for clarification
-task oriented
' P" n2 s+ }& n- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
9 }- o1 |" p' V- m# }' `. G+ k9 L$ x                                                        Edmonton, AB           T5H 2M6       
2 s1 ~# k4 K# Z0 Y3 O                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008