Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
2 L. k% d' P7 p8 ?-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
* P1 I! Q$ X$ ^( @8 c3 V+ n0 b( E        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
) Z5 [' Q3 d( S+ q* f8 f        - photocopies materials and information as needed and requested
! E& q* o* h9 m! ~        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
4 _# G3 M% r5 }        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
. I( z6 @0 C( W+ h: U% `! N2 k        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
2 m/ Z3 l% d$ b1 `5 {; ?
Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
5 h( @- n% v' \  M/ _        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
# W5 s8 B1 B+ ~1 {        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
: X1 l, x7 L$ ?" y-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

0 i; N8 w/ k* L- lPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
  @, Y3 L& V) Q2 D3 y                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008