Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
/ r; g. f4 J! q/ Z: Z-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
  ]6 N, n% ]: H: F. I9 K-greets visitors and responds to their needs
-maintains general office tidiness
  I7 C8 o/ V1 D$ q4 A0 E& |Administrative
/ `' o9 W- H- U# E0 {        -communicates with the brokers on internal decisions and procedures
$ Z- M1 j3 e2 S3 C& \        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
& ?7 `% \( e- H- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
* H8 _0 H7 z" R6 X: M* B0 ?        - assists the brokers with urgent tasks
% u8 M+ X( A5 k3 |% t        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
* w' ?6 ?. q/ d! W& c        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
        - excellent computer proficiency in main programs
" Z; f0 d: h! y$ O) f9 g1 L% Q& T) {        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
. }: a1 n  h& D& y2 A-task oriented
4 p$ L, g( Q& m5 U* }3 `! X- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
9 r8 x/ E5 G, O$ s9 |
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
& u5 N+ ]4 f& h. d6 p                                                         E-mail: ann_nicolai_mchb@interbaun.com
- v1 ~+ G! j$ l5 f5 h4 R6 n: u" M                                                        Closing date: October 10 ,2008