Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
8 M, N4 G1 ]: u! G: s+ }Duties
Reception
7 q' b7 p7 D+ p' Z! I-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
. b( Q/ O, b% P- }8 l-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
8 i  Z0 p, ?- p* ^; M# ]        -maintains accurate and up to date computer files and documents
! j$ A3 ^" K/ W3 `1 I" o2 K        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
- q7 V! k5 b7 T0 S2 H" Z/ ~4 D        - ensures all current forms are stocked and replenished
Support
5 V+ w5 T" p: G- |9 p- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
. y4 a* r8 ?1 _' f8 H. B0 L& v        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
5 Y! b$ l" ?# Y! c! V9 E: p        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
; _/ z9 q" G, R2 N        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
. A" p% G) @- s/ ?' [+ Y, B6 Y        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
: e: Q, L7 A& I0 F) N  F" @        -self initiating in getting work completed, asking questions for clarification
6 [6 {4 ~) a4 B9 }-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
3 U$ ?' k8 a/ I
  r/ D+ m1 N+ B3 A- M# Q' ~9 OPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
  J. v/ l# [! i4 h  j                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
+ V; S  ~5 V9 u9 \5 N+ x  U                                                        Attn.: Ann Nicolai          Fax: 780-4282748
% _& k$ f& F- f                                                         E-mail: ann_nicolai_mchb@interbaun.com
) K. b- ~& e8 K5 `4 ~                                                        Closing date: October 10 ,2008