Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
8 h0 W% ]* }$ y' g/ @" ?  }7 XDuties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
; y/ t  C% R# ]) K-checks voice mail, postal mail and e-mail daily and passes on pertinent information
7 Y2 O+ t% I5 w-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
  O0 Z" D: E( o        -communicates with the brokers on internal decisions and procedures
# `; g. }) N/ C' Q# s6 E        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
/ l/ h! M' j# b4 M# S% U. J3 C        -maintains accurate and up to date computer files and documents
2 g1 {1 _) g2 P* q1 U        -ensures all organizations working with the Co-op get updated forms
3 o3 @: Q# H8 p- R: @/ Z        -ensures all brokers have access to updated forms and templates
; I% _0 d0 [# O; f! f8 n        - photocopies materials and information as needed and requested
) `+ {" e* J# I        - ensures all current forms are stocked and replenished
2 F2 j( r9 ^/ A8 l0 M1 O0 O- pSupport
8 _. u# T) `! r' j6 `! |- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
8 N" M1 B. {# T& j3 x) n        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
0 b: g% m+ u* i0 }, `% _* }
Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
2 i* P8 ^, X$ H: V: G# A        - friendly, warm manner
+ v- t+ ]/ E) t5 B# _! E# n6 J        -ability to work with a wide variety of personalities; able to work as part of a team
: |  x+ r7 X$ ^5 e) ?4 c, c3 Q* a        -self initiating in getting work completed, asking questions for clarification
$ e3 a' b$ n  p- N0 E" ~6 S( n-task oriented
0 _) q" c; U$ e! K1 V- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

. R) j) r4 l* l1 G5 ]  RPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
! x& _/ I# Z- n' ^& t! w% V* m# k/ u7 s                                                        Edmonton, AB           T5H 2M6       
3 n/ ?1 H) [, ?" B2 F' D* y                                                        Attn.: Ann Nicolai          Fax: 780-4282748
$ r3 n' d+ B: u2 k8 M+ q/ p                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008