Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
9 {' v; }: j% u8 ]& K$ b; @0 ]-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
% Q& J) P0 @4 Z-greets visitors and responds to their needs
-maintains general office tidiness
3 F; e+ b0 t& [% F6 dAdministrative
* E. Z) ~1 f3 Y# e7 B1 S        -communicates with the brokers on internal decisions and procedures
: G2 a& Q7 A, Y- H1 D% p" c- F        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
. v( L. w  \0 R) H' T2 y        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
% ], G( [- C  V( n2 Q# ?% V) ]- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
# k2 v) C  E0 [& U, l  x* W' m7 c        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
. z7 F# \! Z& h8 F7 \1 k$ K; L$ y        - ability to multitask, work in a busy environment and be very organized
# l7 l1 J+ V0 B( H        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
8 I  R/ }. K4 b2 X# d6 G- [- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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  V* p9 |/ S' {2 [# i7 G) g- |Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
9 a9 R' k& d$ z. C( i3 f9 j" y; A& y                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
9 ?$ Q" k5 v  n. P+ k( o5 T) W7 L                                                        Attn.: Ann Nicolai          Fax: 780-4282748
' C& ^' X( V% U                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008