Job posting

芳草萋萋

JOB POSTING
/ {) r  A; p8 A: G# |  FOR
OPERATIONS MANAGER - VENUES & PROGRAMMING

" `6 P4 C$ v) F: k: r7 T2 D. I4 dREPORTING RELATIONSHIPS
The Operations Manager - Venues and Programming will operate with a  
direct line reporting relationship to the SU´s Manager of Programming  
) z4 G  U+ I0 X0 z# j+ @and Venues.
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. W3 \; L0 q" t% RROLES AND RESPONSIBILITIES
The duties of the Operations Manager - SU Venues are diverse and  
6 b8 {' X) y. l1 ]# W8 [4 p* W, e  {1 Oextensive, and are targeted at the all round smooth operation and  
7 V3 p' N3 R% _' x' ]+ Jfinancial and operational success of the Horowitz Theatre as well as  
the logistical organization and smooth rental of the additional  
* P. F2 ^" j# M9 {  Bvenues within the realm of the Students´ Union.  In the light of that  
4 C3 z. a' t: _- E0 @0 w: `breadth and complexity, it is not possible to fully define or  
0 g8 `; p8 ]  O  _4 S$ @( c: tdescribe all roles and responsibilities in a document of this kind.   
  f( N2 [/ L5 _6 G# l' j* BHowever, the main roles and responsibilities of the Operations  
. W$ L) b+ u8 ?4 K! i' C0 a$ C* \Manager are as follows:
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6 w$ w8 {+ u* ^2 }+ X( C( v2 s1.        Space Roles and Responsibilities
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a.   To ensure, at all times, that the venues listed below meet the  
appropriate standards, requirements and needs, and contributes in a  
positive way to the smooth operation and success of the individual  
  L' U2 l4 [+ R0 R1 Zrenter.
·     Myer Horowitz Theatre
·     Dinwoodie Lounge
/ z! _( x# p9 j( D7 `. |2 P# n* F) q; T·     SUB Stage

& }2 _# `) M9 ~6 pb.   This includes, but is not limited to, the following:
8 [- g$ S5 J- N' }, M4 \·     To plan the capital and supply expenditures to meet the  
# U% p+ P3 g/ Nproduction and facility requirements.
·     To ensure the day-to-day compliance of the venues with existing  
safety regulations and building policies.
" f5 P3 {, R) `To ensure that the maximum potential of renters is met.

+ c& @  F/ O, L0 G2.        Marketing and Promotion

a.   To develop and implement a marketing plan for the venues that  
4 {3 Y& p' M6 L6 r5 d  vfocuses upon advertising and promoting the venue to faculty,  
0 |2 y2 ^' {# ^# |8 j& Xstudents, and internal and external clients on an on-going basis.  
This strategy will include implementing and/or delegating the following:
·     To develop and maintain promotional materials, the Horowitz  
) Y: {# e8 k% `$ F" y" p$ O  JTheatre and SU Venues home page, newspaper and other advertising; to  
6 V: t0 h/ E4 c: wtake advantage of other internal and external advertising  
opportunities; and to develop press releases and other promotional  
literature on an ongoing basis.
5 p( b5 z5 I& H! l  G* O( F·     To coordinate tours of the venues for potential renters.
·     To promote upcoming events in the Horowitz Theatre through the  
use of the Horowitz Theatre Home Page and the SU Events Calendar.
6 q9 {# b9 x: A/ ^: O& Z·     To develop new external clients for the venues.
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3.        Staff and Supervisory Roles and Responsibilities
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4 j1 W0 `0 R& {. \3 B4 `. ]" oa.   To ensure, at all times, that the venues are adequately and cost-
effectively staffed, and that the staff utilized by or within the  
; [0 Z1 m) D; u; S, Jvenues meet the appropriate standards, requirements and needs, and  
contribute in a positive way to the smooth operation and success of  
the renter´s events. This includes, but is not necessarily limited  
, u2 R" ?7 K! N% tto, the following:
$ a5 B: ]9 R% W) n·     To be responsible, under the direction of the Manager of Venues  
3 p3 v) m. l# v: p& X) Jand Programming, for all staff issues including hiring, disciplining,  
evaluating and terminating, as necessary.
9 K! v+ `) n& C& g9 h: f) d) b To ensure that the Horowitz Theatre is adequately supervised at  
* ]+ E9 F  n5 i& ]' dall times, this includes the development and implementation of such  
schedules and rosters as may be necessary to ensure the effective and  
cost-effective supervision of the venues at all times during which it  
is in operation or needs to be in operation.
- g' i4 f1 p! i# Q! c: A1 ]% ^3 o·     To work with the Technical Director, when necessary, to ensure  
% b5 d2 v- Z: V. S- K5 z! l( |that an adequate and appropriate level of part-time staff exists to  
facilitate the smooth operation of the venues and to ensure all  
  T% C" N+ d7 Arenters needs are met.
/ m% o1 n7 E7 o/ {* w! j7 [; ^·     To work with the Technical Director to ensure that the skills  
and attitudes of all subordinate staff are appropriate in light of  
8 {4 k+ e3 l7 }# Q  d9 Vthe roles they must perform. This includes providing adequate and  
effective training (and re-training) in all applicable and  
7 ~6 C) P: u9 z& o9 F- D& n" vappropriate areas, and ensuring that the Policy and Procedures manual  
3 ?! a, E) T1 J6 G; Yis kep up-to-date at all times.
·     To ensure all staff are trained in and committed to providing  
9 a4 B, I0 w  q$ a5 U( W9 {excellent customer service to all renters.
4 |; O% _2 r" i7 v  t·     To work with the Technical Director to arrange staff  
+ N/ |3 b. [/ W! n/ ascheduling.  To handle payroll related matters, under the guidance  
, d9 R* ]: D  t3 }: J2 y3 J8 Rand direction of the Manager of Venues and Programming, concerning  
the staff of the venues.
·     Working with the Manager of Facilities and Operations to ensure  
1 F5 W: R) u4 o& M: nthe appropriate setup/tear down of each venue.
$ k  ]+ n' p: t& T4 Z) a+ W·     Working with the Manager of Programming and Venues to ensure  
" ^1 [* Z5 e3 O) f" ^! V  f: h  o% qthat additional requests such as licensed receptions are arranged.

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4.          Overall Financial Performance
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a. To ensure, at all times, that the Financial and Administrative  
9 v# t2 J1 [5 q- t* \3 Jsystems and processes utilized by or within the venues meet the  
. G1 n, T5 q2 u4 q4 A! Y! E! O- cappropriate standards, requirements and needs, and contribute in a  
6 ~6 _4 S1 }3 V, v, @/ npositive way to the smooth operation and success of the venues. This  
includes, but is not necessarily limited to, the following:
1 K7 D/ ^! ~  U4 i To provide input and expertise in the formulation of appropriate  
operating budgets covering the venues to the SU´s Manager of  
% Y1 ?, s7 X: ~5 O6 K: sProgramming and Venues and to discuss and refine those budgets  
Manager of Programming and Venues, and Manager of Finance &  
Administration prior to their submission for final approval.
- |/ W" M! S. Y  \& p' J5 C4 Z0 u·  To manage the venues in a manner which adequately and effectively  
reflects the budgets approved for the venues and/or which reflects  
; A8 H6 f! f1 \5 f6 v7 qthe best interests of the venues and the Students´ Union.
; n* U: U' \" P) d·  To function as the key player in the submission of financial and  
administrative documentation covering the venues to be used in the  
compilation of monthly and annual financial statements, and such  
" |& ^- X) j( s$ Vother reports as may be necessary.
·  To discuss those financial statements and other reports, together  
. e  \. t: d5 \$ M( Dwith all financial and administrative procedures, with the SU´s  
Manager of Programming and Venues and Manager of Finance &  
& c* b2 i) A- x9 eAdministration with a view to determining and implementing action  
aimed at improving the financial and/or functional effectiveness of  
the Horowitz Theatre.
·  To ensure the existence of adequate, effective and accurate job  
3 H& y5 ?: h& e8 y1 zcosting systems to be used in connection with the determination and  
setting of appropriate prices for rental and staffing rates for  
events held in the Horowitz Theatre.
·  To develop accurate documentation to be used in connection with  
the billing clients, and to forward such documentation in a timely  
manner to the Accounting Department.
) U, R# R" r6 R9 `·  To recognize, address and handle all matters relating to financial  
8 _7 J: y! `3 c0 R5 Dand administrative procedures and systems in a manner which reflects  
4 B5 c7 S. w* c$ {' C2 w2 Z# ?" j% ^, \the requirements of the SU´s Manager of Programming and Venues and  
Manager of Finance and Administration, and in a manner which  
; s3 N9 F# u4 Zcontributes positively to the smooth operation and success of the  
venues.

5.          Overall Roles and Responsibilities
( A. j" P6 ?* |a.   To ensure, at all times, that the systems and processes used in  
renting the venues meet the appropriate standards, requirements and  
: ]2 Q) h4 m7 i! Q) S0 zneeds, and contribute to the smooth operation and success of the  
$ J# N4 r; n: ^) W5 Zvenues. This includes, but is not limited to, the following:
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/ @; M$ m$ S4 l; d% H·  To recognize, develop and set in place such rental procedures as  
( S4 f! s/ f8 P8 a0 Smay be necessary to ensure the smooth operation of the venues, this  
6 j9 l1 c1 H+ V& \is to include but not necessarily be limited to systems and processes  
0 e2 ^2 c1 w( D& B7 r# W, Nin the areas of contracts, inventory management, contract evaluation,  
7 M$ @8 S$ Q& O1 o# O; M- \$ Vpricing, costing, equipment usage, rental/contract invoicing,  
6 ~7 k' Y; d0 h& Itogether with such other systems and procedures as may be necessary  
to ensure the smooth, secure, efficient, cost-effective and  
8 t* Y) \9 P# ^% t3 xfunctionally-effective operation of the Horowitz Theatre.
) y4 ^. ~5 W' Z, Q2 u. }: ^·  To recognize, develop and set in place such operational procedures  
4 T% `" @) J7 ^- o& qas may be necessary to ensure the smooth, efficient and cost-
effective operation of the venues.
% I$ v/ r, d2 Y·  To negotiate rental lease agreements (contracts) relating to  
dates, rates, staff and miscellaneous charges.
·  To ensure that adequate inventory is available at all times and  
that such inventory is stored and issued in effective and secure ways.
, p- c$ H' {3 z6 _8 M% S+ M- N·  To consult with renters as to facility issues in producing their  
particular event in the venues.
·  To provide the venues on-site staff with such documentation and  
8 Y3 J3 D( W  K& Hsupporting information as it may need to effectively fulfill the  
roles they are to perform to ensure the success of the renter´s event.
; |) I3 l/ a! x5 e7 u; t. D$ }·  To produce quotes in respect to staffing costs for a particular  
rental with consultation with the Technical Director.
·  To ensure that all queries raised with the venues whether from the  
; L. ?& K9 }4 ?) A" j' T: iSU or renters, are promptly and effectively handled and adequately  
answered, and to ensure that such action as may be necessary in  
, [8 z3 ?% v3 b5 T. O1 K  rfollow-up to such queries is taken in a timely manner.
) G* F6 W3 _. B" K6 G1 `3 I- Y- w2 j To ensure that the venues and its capabilities are adequately,  
effectively and cost-effectively advertised and promoted, and that  
' f: S! Q0 F; H. v- e) {# i# Ythe cost of such endeavors does not exceed the budgetary provision  
made for them unless prior approval is given by the Manager of  
Programming and Venues.
2 K2 v; B2 [2 A  R·  To act as an informed and knowledgeable resource in the case of  
significant challenges and/or problems surrounding the tasks of  
marketing, administration, operations, and any such other matters as  
6 Z/ i6 d# L7 L/ u, n% M5 M- Jmay provide such challenges and/or problems.
·  To attend such meetings as may be required to support the smooth  
operation of the venues or the Students´ Union as a whole.
·  To perform other job-related duties as may be required by the  
3 t9 b4 ~& s6 y: t- D: bManager of Programming and Venues in order to ensure the smooth and  
secure operation of the venues.
" f% Z. p: U0 v1 q0 J- u·  To recognize, address and handle all matters relating to overall  
operations in a manner which reflects the requirements of the SU´s  
Manager of Programming and Venues, and Manager of Finance and  
Administration, and in a manner which contributes positively to the  
smooth operation and success of the Horowitz Theatre.
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QUALIFICATIONS:
' |& S5 H: p8 c* _' _5 w1)             Minimum two years related post secondary education, or  
an acceptable combination of education and experience.
3 T, h' O! A# V1 [+ j8 c2)             Supervisory experience.
3)             Ability to create new initiatives with little or no  
2 r1 M; K1 ^/ |2 g0 csupervision.
4)             High level of creativity
# m) Q+ Z0 ~$ g4 F* `8 Z5)             Knowledge of budgeting and staffing procedures.
6)             Excellent organizational and communication skills and  
7 g1 l% I4 x7 qstrong writing skills.
6 y) _  }( W1 D7 }4 b; ^6 V9 N5 K7)             Dynamic individual with experience in large group and  
one-on-one promotion.
3 c1 c$ Q. @4 ~, G+ o% S  R, Q             Ability to work with students, staff, University  
8 m+ c* K  Q! s/ Ifaculty and administration with a dedication to providing excellent  
0 P5 [0 O1 O5 k5 H( ^" B, hcustomer service.
( ?  |3 i2 \! AUnion exempt position
July 6 2007

Please state salary expectations

2 W! n0 |# D# v9 _8 P9 W3 c% B* `# |Please apply in writing to: Val Stewart, Personnel Manager, Box 600  
$ F: D7 N3 K* f) x& ^+ kRoom 2-900 SUB, U of A Campus T6G 2J7 by 4pm Tuesday, July 17th 2007.